Executive Assistant
hace 4 días
WHO ARE WE?Do you want to work for a company that makes a difference in the world? At Unilever, we have a clear purpose - to make sustainable living commonplace. Through our 400 brands reaching 2.5 billion people every day, we aim to make a positive social impact globally and locally. Through our household brands, like Lipton, Knorr, Dove, Hellman’s and Axe, we are creating a bright future for our customers, our business, and our planet - and you can be part of it.LOCATION: Mexico CityMAIN PURPOSE OF THE ROLE:To provide executive level administrative support for top level executives by providing clerical support, arranging travel and correspondence, and scheduling meetings.YEARS OF EXPERIENCE NEEDED IN SIMILAR ROLES:- 8+ years of secretarial experience, preferably cross-functionalMAIN RESPONSABILITIES:- Event Management. Arrange conferences, workshops and special events for the team including venues, travel, entertainment etc.- Support Leadership team in preparation and follow-up of LT meeting- Effective communication with external contacts at a senior level and organisations that involve the LT participation.- All aspects of meetings held on site (eg booking of rooms, catering).- Prepare presentations as required.- At beginning of every month, ensure expenses are completed and sent to Accounts Department.- Ensure all approvals completed within time frames for expenses on all relevant systems.- Working knowledge of all Unilever's policies and procedures.- Paying invoices for Relevant suppliers- Raise purchase orders as requested by LT through Coupa and process invoices- Ad-hoc jobs for LT and assist other members of the department when the need arises.- Organise domestic and international travel, accommodation and hire cars.WHAT YOU´LL NEED TO SUCCEED?Should "meet or exceed expectations" on the Standards of Leadership behaviours:- Purpose & Service - Works from purpose for the good of others- Personal Mastery - Always brings their best self- Agility - Constantly curious & courageous- Business Acumen - Generate value in Channels & Customers- Talent Catalyst - Develops & magnifies the power of people- Consumer Love - Creates better futures for our consumers everyday- Passion for High Performance - Inspires the energy needed to win and growWHAT WOULD BE YOUR MAIN CHALLENGE?- Contributes to the effectiveness and efficiency of the work team by providing a high level of assistance and support in the diversified range of activities for the senior executives.- Facilitates the effective operation of the work environment by:- relieving the senior executives of routine administrative tasks- screening visitors- maintaining records.- Promotes efficient senior executives time management by:- arranging appointments, meetings, conferences, travel (both overseas and within Australia), departmental annual leave, managing excess leave accruals, diaries, etc- ensuring attendance of the senior executives at meetings on schedule with adequate preparation and information- Promotes a teamwork environment by effectively liaising with senior staff and others on behalf of the senior executive, taking necessary follow-up action and preparing progress reports as required.- Provides effective secretarial support by performing all general secretarial dutiesIMPORTANT INFORMATION TO APPLY IF YOU ARE A FOREIGNER:- Current Mexican work Visa- Social Security number (NSS)- CURP- RFC
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