Executive Assistant Ii

hace 2 semanas

Guadalajara, México Reiter Affiliated Companies A tiempo completo

**Job Summary**:The Executive Assistant II is responsible for providing high-level, confidential administrative support to the Executives and their extended teams across time zones**Job contributions and key responsibilities**:- Manage travel, logistics and expenses for extended team.- Maintain and manage calendars.- Prepare and process expense reports- Schedule meetings and teleconferences, prepare agendas, and make arrangements for food and coordinate other meeting requirements.- Arrange travel, to include, hotel, transportation, and processing of passports and associated travel activities.- Attend meetings, record, transcribe and distribute minutes/notes and follow up on action items.- Conduct research, compile data, and prepare papers for consideration and presentation.- Prepare information and documentation by drafting, fine-tuning, transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics. Distribute and maintain historical documentation and correspondence as required.- Develop and maintain cross-departmental relationships.- Perform general office duties, such as ordering supplies and maintaining records management database systems.- Support project-related work.- May plan events, as needed, for internal and external meetings, dinners, town hall meetings, and special social events by scheduling venue/vendor, budget preparation, manage logistics and act as liaison.- May monitor and assist in tracking department budget.- May oversee aviation function- Other duties as assign **ed****Skills & Knowledge**:- Farming industry.- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and web platforms.- Bilingual - English and Spanish.- Proven experience interacting with all levels of the organization and key stakeholders.- Event planning experience a plus- A valid passport and the ability to travel internationally without restrictions.- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail in a proactive manner with follow-through.- Very strong interpersonal skills and the ability to build relationships with people and employees at all levels of the organization.- Expert level written, verbal, reporting and presentation communication skills (internal company and external public).- Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.- Ability to draft and edit presentations and letters**Education Level**:- Bachelor’s Degree in Business Management or a related field**Years of experience**:- 5 - 7 years in areas related to the position- Experience in multinational environment preferred- Global cultural orientation and working experience**Languages**:- English / Ingles - Fluent- Spanish / Español - Fluent**License required**:- Driver’s license valid in CA.**Travel requirements**:- Ability to travel 5% of the time - domestic and international

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