Executive Administrative Assistant

hace 3 semanas

Monterrey, México Alpha Imprint LLC A tiempo completo

**Executive Assistant / Administrative Coordinator****Full-time | Fluent in English | Monterrey, N.L. | On-site**We are seeking a **highly organized and proactive Executive Administrative Assistant** to support our growing **Texas Team**. This role requires someone who can anticipate needs, take initiative, and manage multiple priorities with professionalism and discretion.You will be a key player in ensuring smooth day-to-day operations — from executive support and administrative coordination to recruitment and event planning.**Key Responsibilities****Executive & Operational Support**- Provide high-level administrative support to the company CEO.- Manage complex calendars, meetings, and travel arrangements (domestic & international).- Coordinate team meetings, office events, and customer appreciation activities within budget.- Follow up on action items and ensure completion on behalf of leadership.- Handle phone calls, correspondence, and office supplies efficiently.- Assist operations with scheduling deliveries and maintaining client databases.- Collaborate with the Marketing Manager on internal and external initiatives.**Administrative & Office Management**- Develop and improve administrative systems for greater efficiency.- Manage vendor relationships (office rental, insurance, electricity contracts, etc.).- Maintain accurate filing systems and handle scanning, mailing, and documentation.- Support financial administration tasks, including QuickBooks entries and expense tracking.**Recruitment & HR Coordination**- Post job openings on Indeed, LinkedIn, and Facebook.- Prepare job offers and employment contracts.- Support onboarding and maintain recruitment metrics (time-to-hire, source of hire, etc.).**Other Duties**- Handle confidential information with integrity.- Support company projects and administrative initiatives as needed.**Qualifications**- Bachelor’s Degree required.- Proficient in **QuickBooks, Excel, Word, and Google Workspace**.- **Fluent in English** (written and spoken).- Strong organizational and multitasking skills.- Excellent communication and problem-solving abilities.- Detail-oriented, deadline-driven, and proactive.- Willingness to travel occasionally to the U.S. for meetings.- Positive, collaborative, and coachable attitude.**What We Offer**- Opportunity to gain valuable experience with a U.S.based team.- Annual performance bonus.- Paid Time Off.- Dynamic and supportive work environment with room to grow.**Core Values**- **Integrity**: Operate with honesty, transparency, and accountability.- **Flexibility**: Adapt quickly to new procedures and shifting priorities.- **Communication**: Foster clear and respectful interactions with team members, customers, and vendors.- **Problem Solving**: Think critically and act decisively to find practical solutions.**Schedule**: Full-time, Monday to FridayTipo de puesto: Tiempo completoSueldo: A partir de $18,000.00 al mesLugar de trabajo: Empleo remoto

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