Executive Assistant Administrator

hace 3 semanas

Ciudad de México RH Aliats A tiempo completo

DescriptionIs an integral member of the search execution team, working closely with the consultants and research team, and acting as project coordinator/manager to ensure the timely success of each assignment.**Responsibilities**:- provide administrative and project support to one or two dedicated executive search consultant- Close out completed searches and organize all material associated with the search in accordance with audit requirements- Ensure that clients are properly billed in accordance with any special terms; monitor accounts receivables; review monthly client billing worksheets and consultant corporate card statements for charges to be allocated to relevant searches.- Manage and maintain consultant(s) calendar and coordinate trip schedules, making all travel and associated arrangements.- Prepare monthly expense reports and ensure accuracy of the allocation of client-related expenses.- Provide assistance with additional office responsibilities as needed.**Requirements**:**Ideal Experience**- Minimum of 5-7 years of experience as an executive assistant- Experience in a professional services environment is preferable.- C1-level English proficiency, validated and consistently applied in professional settings- Strong Project coordination/management skills- Experience coordinating complex logistics and projects with multiple stakeholders.- An undergraduate degree is desirable**Capabilities**:- Strong client orientation; inherent desire to deliver beyond the call of duty.- Very strong organization and prioritization abilities.- Discretion and sensitivity in dealing with confidential communications and documentation.- Endurance and the ability to handle multiple conflicting priorities at once.- Solid judgment: the ability to make sound decisions and work autonomously in the absence of constant supervision.- Proactive; takes steps to prevent problems before they occur.

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