Personal Assistant to Chief Executive Officer

hace 4 semanas

distrito federal, México Salvo Software A tiempo completo

We are seeking an Assistant who is eager to showcase their skills and grow in their role. The ideal candidate will be reliable, highly organized, responsible, and capable of working both independently and collaboratively as part of a team.

Duties and Responsibilities

As the Personal Assistant to our executive team, your primary responsibilities will include:

  • Note-taking and Organization: Assisting the CEO by taking detailed notes during meetings, organizing tasks, and maintaining an efficient system for tracking important information.
  • Scheduling and Follow-up: Managing the CEO's calendar, scheduling appointments, and ensuring timely follow-up on action items.
  • Meeting Support: Participating in meetings with other team members to take notes and facilitate communication.
  • Research and Low-level Project Management: Conducting research tasks and supporting low-level project management activities.

Requirements

To be successful in this role, you should have the following qualifications:

  • 4+ years as Executive Assistant (preferable to C-suite).
  • Fast Typing Ability: Minimum typing speed of 55+ words per minute.
  • Attention to Detail: Every detail counts; mention this phrase in your process: Blue strawberries.
  • Bilingual Fluency: Proficiency in both English and Spanish is required.
  • Punctuality: You must be punctual and reliable in meeting deadlines.
  • Organization Skills: Strong organizational abilities are essential for effective task management.
  • Open Availability: You must be available during standard work hours for on-call responsibilities.
  • Experience with Data Entry.
  • Experience with CRM, Hubspot, Telegram, and G-suite.

Nice to Have Skills

While not mandatory, the following skills are desirable and will be considered a plus:

  • Familiarity with Communication Tools such as Slack or similar and CRM.
  • Familiarity with Project Management Tools such as ClickUp or similar.
  • A persistent and proactive attitude, willing to follow up on deadlines and communicate with others when needed.
  • A curious mindset, comfortable asking questions and seeking answers when faced with unfamiliar situations.

Job Type

  • Full-time (with slightly irregular hours).

Benefits

  • Remote Work: This is a work-from-home position, preferably open to candidates based in Mexico (Guadalajara preferable) or LATAM.
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