Hybrid Executive Assistant

hace 3 semanas

Tijuana, México MJ Trust Law A tiempo completo

**Location: HYBRID (Primarily based in Mexico, occasional meetings in San Diego)**We are seeking a highly reliable, detail-oriented, and proactive bilingual (Spanish-English) Executive Assistant to become a long-term part of our law firm. This is a **hybrid position**, primarily remote and based in Mexico, with **occasional in-person meetings in San Diego**. The role is primarily **administrative**, with tasks requiring strong organizational skills, initiative, and discretion. Most client communication and documentation will be in **Spanish**, but fluency in English (about 80% proficiency) is necessary to communicate effectively with the full team.We value commitment and consistency. If you’re dependable, work well independently and with a team, and are eager to grow professionally within a supportive legal environment, we encourage you to apply.**Key Responsibilities**:**Administrative Support**- Organize and manage documents, presentations, and correspondence.- Assist with document preparation and maintenance of legal records.- Handle confidential information with the highest discretion.- Schedule appointments, maintain calendars/databases, and coordinate meetings.- Follow up with clients regarding upcoming meetings and missing documentation.- Maintain clear, timely, and professional communication with clients and colleagues.**Task & Project Management**- Use **Notion** to manage tasks, databases, and workflows.- Take initiative to optimize internal processes and improve efficiency.- Help keep the team on track with deadlines and administrative procedures.**Support Tools**- Basic knowledge of **Canva** to assist in creating presentations and internal materials.- Understanding of collaborative tools like **Notion**.**What We’re Looking For**:- **Strong reliability, commitment, and consistency.**:- **Bilingual**: Full fluency in **Spanish**, strong command of **English** (at least **80% written/spoken**).- **Detail-oriented** with excellent **organizational** and **follow-up skills**.- **Tech-savvy** and comfortable using platforms like **Notion** and **Canva**.- **Legal experience is a plus**, but not required.- **Ability to work independently** and handle **confidential information** with discretion.- **Own a reliable computer, internet connection, and phone** for remote work.Pay: $5,000.00 - $7,000.00 per weekApplication Question(s):- Are you currently based in Mexico and available for occasional meetings in San Diego?- Do you have access to a reliable computer, phone, and high-speed internet for remote work?**Language**:- Spanish (required)Work Location: Remote

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