Executive Assistant to The CEO

hace 1 semana

Ciudad de México Invitro Capital A tiempo completo

**Job Overview**We’re looking for someone who is proactive, detail-oriented, and adaptable—able to stay ahead of shifting priorities and thrive under pressure. Discretion, strong judgment, and excellent communication skills are essential in this role.This is an on-site position. Kindly note that flexibility is key, as the CEO’s schedule may shift across time zones.**Key Responsibilities**- Calendar Management: Strategically manage the CEO’s schedule, balancing priorities, anticipating conflicts, and ensuring smooth coordination.- Travel Coordination: Organize and book domestic/international travel, including flights, accommodations, transportation, and itineraries.- Expense Tracking: Manage and reconcile the CEO’s expenses, ensuring timely and accurate reporting.- File & Document Organization: Maintain accurate, secure, and easily accessible documentation.- Personal & Organizational Support: Assist with occasional personal tasks and logistics to help the CEO maintain an organized schedule.**Requirements**:**Who You Are**- A multitasker who can manage multiple responsibilities without feeling overwhelmed.- A highly organized individual with strong attention to detail.- A clear communicator who can interact professionally at all levels.- A happy, positive person who doesn’t panic when things don’t go according to plan.- Tech-savvy and comfortable using scheduling, communication, and productivity tools.**Minimum Qualifications**- 7+ years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting C-level executives.- Experience managing calendars, travel, scheduling, or executive communications.- Strong communication and interpersonal skills.- Ability to manage schedules and travel across multiple time zones.- High attention to detail and excellent multitasking abilities.- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or other organizational tools.- Ability to work independently in a remote setting, with reliable internet access and the necessary tech tools.**Preferred Qualifications**- Familiarity with project management tools or scheduling software.- Experience handling confidential or high-level executive communications.**Benefits****Why Join InVitro Capital?**- Build the Future of AI: Work on cutting-edge products that are transforming how SMBs operate across industries.- Be a Founding Force: Take a hands-on role in launching and scaling high-impact startups. This isn’t a 9-to-5—it’s a fast-paced, all-in startup environment.- Work with the Best: Join a team of seasoned entrepreneurs and industry experts obsessed with building things that matter.- Thrive in a Collaborative Culture: We foster a supportive, low-ego environment where great ideas win and people grow together.- Earn What You Deserve: We offer competitive, compensation ranging from $1,500 to $2,000 per month.

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