Executive Assistant
hace 1 semana
We are hiring a **proactive, detail-oriented Executive Assistant / Operations Coordinator** to support a real estate developer building multi-million-dollar projects. This is not a task-based VA role. You will be the central hub between the developer, investors, lenders, architects, contractors, and vendors — ensuring projects move forward and the developer only sees what truly requires their decision.**Key Responsibilities**1.Administrative & Organizational Support- Manage a high-volume executive inbox: triage, draft replies, and prepare concise summaries so nothing gets buried.- Organize and file documents consistently in Dropbox (by property/project).- Handle clerical tasks the executive dislikes: document tracking, follow-ups, and data entry.- Manage calendar: appointments, reminders, reservations, and travel logistics.- Track deadlines and deliverables across multiple projects.2. Business Operations & Project Support- Collect, organize, and compare quotes for materials, contractors, and services.- Maintain project spreadsheets (budgets, project trackers, investor/lender lists).- Assist in preparing investor decks, pitch decks, and compliance documents.- Set up and maintain project management systems (ClickUp, Asana, Trello, Notion).- Support basic automations and workflows (Zapier, JotForm, Google integrations).- Coordinate with architects, lenders, property managers, and contractors to keep tasks moving.3. Content & Admin Support (Marketing Operations)- Organize YouTube, podcast, and social media content calendars.- Schedule posts across Instagram, TikTok, and YouTube using scheduling tools.- Keep content spreadsheets organized (ideas, posting schedule, performance tracking).(Note: This role does not involve strategy or creative — strictly admin support for content organization and posting.)**Who You Are**- Experienced as an Executive Assistant, Project Coordinator, or Transaction Coordinator in real estate, construction, architecture, or engineering.- Comfortable managing investors, lenders, and contractor communications.- Highly organized and proactive — you chase deadlines and close loops without waiting for instructions.- Excellent English (spoken & written) — able to draft professional, investor-facing communication.- Proficient with Gmail/Outlook, Dropbox, Excel/Google Sheets, ClickUp/Asana, and CRMs like Airtable/HubSpot.- Discreet and trustworthy with sensitive financial, legal, and project information.Pay: $130.00 - $160.00 per hourExpected hours: 40 per week**Experience**:- Real Estate: 2 years (required)**Language**:- English (required)
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Bilingual Executive Assistant
hace 3 semanas
Ciudad de México ProcesosBilingues A tiempo completo**Medical company** is seeking an organized and proactive **Executive Assistant** to support our CEO. This role involves managing communications, handling executive-level tasks, and ensuring seamless daily operations with mínimal supervision.**Key Responsibilities**:- Assist CEO with daily agenda and administrative tasks- Scheduling appointments and...
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Executive Assistant
hace 3 días
Ciudad de México, Ciudad de México smarkt A tiempo completoCompany DescriptionSmarkt specializes in developing comprehensive Blockchain Technology Solutions for personal and business needs. From hardware to software, the company provides consulting, assessment, development, and management across various areas of the blockchain industry. Smarkt is dedicated to enabling individuals and organizations to enter the...
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Executive Assistant
hace 4 semanas
Ciudad de México Beek A tiempo completo**About the Role**:As **Executive Assistant to the CEO**, you will be tasked with providing executive, administrative, and development support to the CEO as well as other members of the leadership team as needed. This role serves as the primary point of contact for internal and external stakeholders on all matters about the CEO. The Executive Assistant to...
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Executive Assistant
hace 2 semanas
Ciudad de México Deuna A tiempo completoSomos **DEUNA**, una startup SaaS (Software as a service) que resuelve los 3 principales retos del ecommerce en LATAM: conversión de clientes, aceptación de pagos y prevención de fraude.Estamos en etapa de expansión y recientemente anunciamos nuestro fondeo Serie A de $30M USD. Hoy operamos en 5 países de LATAM, contamos con un equipo increíble y...
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Executive Assistant
hace 2 semanas
Ciudad de México Deuna A tiempo completoSomos **DEUNA**, una startup SaaS (Software as a service) que resuelve los 3 principales retos del ecommerce en LATAM: conversión de clientes, aceptación de pagos y prevención de fraude. Estamos en etapa de expansión y recientemente anunciamos nuestro fondeo Serie A de $30M USD. Hoy operamos en 5 países de LATAM, contamos con un equipo increíble y...
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Executive Assistant
hace 1 semana
Ciudad de México, Ciudad de México DanCassab S.A. de C.V. A tiempo completoDan Cassab te invita a ser parte de su equipoExecutive Assistant /Asistente de DirecciónEste puesto tiene como objetivo asistir a directiva / directivo de la empresaLa posición requiere un alto nivel de atención al detalle y afinidad por la industria de la moda, interesada en integrarse a una marca en constante crecimiento.Puesto: Executive...
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Operations - Executive Assistant (M/F)
hace 4 semanas
Ciudad de México Remoto Workforce A tiempo completoOperations Executive Assistant Location: Remote Schedule: Monday to Friday • Direct Contractor: 24,000 – 28,000 MXN/month Final offer based on experience, technical proficiency, and interview performance We're looking for a proactive Operations Executive Assistant to support the Operations team with high-level administrative and operational...
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Executive Assistant
hace 2 semanas
Ciudad de México VirtuPartner A tiempo completo**About Us**:VirtuPartner is a growing virtual assistant company dedicated to helping businesses streamline their operations. We value diversity and provide a supportive, inclusive environment where everyone can thrive.**Role Summary**:**Key Responsibilities**:- Act as a "guardian" of the executive's time, optimizing priorities and adapting to changes.-...
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Executive Assistant
hace 2 semanas
Ciudad Juarez, México Emprego MX A tiempo completo**WIWYNN MEXICO, S.A. DE C.V.** **Solicita**: **Executive Assistant** **Descripción y Requisitos** - Bilingual - bachelor’s degree completed (Administration, communication or related) - +3 years’ experience as Executive Assistant - Experience in international permits and visas for foreign visitors - Responsible for the processing of sentry lines for...
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Executive Assistant
hace 4 semanas
Ciudad de México ProducePay A tiempo completoWe are seeking a highly organized, proactive, and resourceful Executive Assistant to the C-Suite to join our dynamic team. In this critical role, you will provide dedicated support to our senior leadership team, ensuring seamless coordination of schedules, meetings, and communications. You will handle confidential information with the utmost discretion,...
