Resources Management Officer

Job Identification (Reference Number)**:15837**Position Title**:Resources Management Officer (P)**Duty Station City**:Mexico City**Duty Station Country**:Mexico**Grade**:P-3**Contract Type**:Special Short Term Graded (Up to 6 months)**Recruiting Type**:Professional**Vacancy Type**:Special Vacancy Notice**Initial duration**:Six months with possibility of extension**Closing date**:22 July 2025****Introduction**Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration.Applications are welcome from firstAntigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Lao People's Democratic Republic, Madagascar, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu**Organizational Context and Scope**Under the direct supervision of the Chief of Mission (CoM), and in close coordination with the Senior Regional Resources Management Officer (SRRMO) in the Regional Office for Central and North America and the Caribbean, and relevant Headquarters (HQ) Units, including Administrative Centres (Manila and Panama), the Resources Management Officer will be primarily responsible and accountable for managing the budgetary, financial, human resources, and administrative functions of the US State Department’s Bureau for Population, Refugees and Migration (PRM)-funded programmes for assistance to Migration Policy Practice (MPP) participants and Asylum seekers in northern Mexico.RESPONSIBILITIESMonitor and oversee the financial management for all activities in the Country Office (CO) including the oversight of financial expenditure and accountability. In coordination with the CoM and the SRRMO undertake financial analysis of all CO activities.- Supervise the management of the treasury by forecasting cash flows according to CO and Sub-Office activities. Monitor and control funds disbursed; validate that funding is received and disbursed in accordance with donor agreements.- Prepare programme and budget reports in accordance with IOM regulations and established procedures. Review monthly accounts of the Country Office.- Prepare relevant financial analysis of projects, oversee the budget control process and analyse variances between budget and actual expenditures. Take proactive action to prevent projects from going into deficit.- Assist the CoM and Project Managers in the preparation of budgets for new projects and programmes.- Provide technical support to project managers throughout the cycle to ensure compliance with the general instructions of IOM and relevant permanent instructions for the whole CO, namely in the areas of general administration, finance, and human resources.- Maintain and further strengthen appropriate internal controls to safeguard the Organization’s assets, cash and prevent fraud.- Inspect payroll versus budgets, validate that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.- Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.- Oversee the Supply Chain services, including contracts with suppliers of goods and services and related administrative authorities; oversee the management of the fleet of vehicles and the maintenance of the premises as well as the functioning of all support services at the Country Office.- Liaise and coordinate with The Office of Legal Affairs (LEG) and Global Procurement Supply Unit (GPSU) as needed for the review and approval of agreements and Purchase Orders (POs) (lease, construction, service and agreements with implementing partners (IPs)) before signature and make sure IOM procedures are followed in the selection of partners and service providers.- Supervise ICT staff to ensure compliance with relevant IOM standards, processes rules and regulations.- Supervise and train local staff on IOM's administrative/financial policies and procedures.- Participate in UN meetings such as the UN Operations Management Team (OMT) or ONE UN working groups when required.- Serve as Officer-in-Charge (OiC) of the Country Office in the absence of the CoM.- Perform such other duties as may be assigned