Office Coordinator

Flowserve is a world-leading manufacturer and aftermarket service provider of comprehensive flow control systems. Join a company whose people are committed to building a more sustainable future to make the world better for everyone. With 16,000+ employees in 50+ countries, we combine our global reach with local presence. Our team challenges themselves to approach each situation with ingenuity and creativity to help provide our customers with the most innovative flow control products and services. We support 10,000+ customers worldwide, creating products to meet the needs of our customers who are supplying energy, fresh water, pharmaceuticals and other essentials to consumers, businesses and governments globally. We invite you to put your talents and career in motion at Flowserve.Company Overview:If a culture of excellence, innovation and ownership is what you’re searching for, consider putting your experience in motion at Flowserve. As an individual contributor, or as a leader of people, your enterprise mindset will ensure Flowserve’s position as the global standard in comprehensive flow control solutions. Here, your opportunity for professional development and industry leading rewards will be supported by our foundational commitments to the values of people first, integrity and safety. Thinking beyond opportunity and reward, at Flowserve, we are inspired by working together to create extraordinary flow control solutions to make the world better for everyone**Job Summary****Key Responsibilities****Administrative Support**- Be an active member of the site Engagement Committee, helping to foster a strong sense of community amongst the site team members.- Oversee daily office operations and maintain a clean, organized, and compliant workspace.- Manage office supplies and equipment procurement.- Process utility bills and ensure timely payment of local taxes.- Handle shipping and receiving mail and parcels.- Track office expenditures, manage budgets, and process invoices.- Supervising reception and security service of the office area- Reviews, verifies, and approves all invoices in SAP prior to payment, ensuring accuracy, compliance, and proper financial control**Office Management**- Supervise office support staff and service providers (e.g., cleaning, maintenance).- Coordinate with external vendors to ensure service quality and cost efficiency.**Communication and Coordination**- Serve as the main point of contact for office-related inquiries.- Liaise between the Mexico site and other Flowserve offices to ensure alignment and effective communication.- Coordinate with internal departments and external stakeholders.- Organize catering, conferences, and training sessions.**Policies and Procedures**- Implement and maintain office procedures and policies.- Ensure adherence to all company policies, procedures and local regulations.**HSE Coordination**- First point of contact as a HSE coordinator- Serve as the chair of the site Safety Committee, facilitating monthly meetings to support a strong safety culture at the site- Promote and enforce health, safety, and environmental policies.- Conduct regular safety inspections and coordinate emergency drills.- Maintain HSE documentation and ensure compliance with local laws and Flowserve policies.- Serve as the point of contact for HSE audits and incident reporting.- Support training and awareness initiatives related to workplace safety.- HSE system/observations handling**Qualifications**- 3+ years of relevant experience in facility management or a related field- BA degree in any field (or ongoing university studies)- Proven experience in office management and HSE coordination.- Familiarity with local administrative and HSE regulations in Mexico.- Strong organizational, budgeting, and multitasking skills.- Proficiency in Microsoft Office and office management tools.- Excellent verbal and written communication skills in Spanish and English**Key skills & competencies**:- Ability to establish and maintain effective work relationships with stakeholders- Excellent communication and interpersonal skills- Outstanding coordination and organization skills- Ability to multitask and prioritize tasks effectively- Customer-focused mindset- Strategic thinking and proactive attitude- Leadership and mentoring skills- Advanced problem-solving and decision-making ability- Ability to work independently and in a team- Ability to stay professional in challenging situations**Req ID** : R-16015**Job Family Group** : Logistics**Job Family** : LO CoordinatorEOE including Disability/Protected Veterans. Flowserve will also not discriminate against an applicant or employee for inquiring about, discussing or disclosing their pay or, in certain circumstances, the pay of their co-workers. Pay Transparency Nondiscrimination Provision