People Operations Virtual Assistant

**Company Description**Mechanism is an early-stage venture firm that partners with entrepreneurs to launch and scale ambitious companies.In our model, we work to identify and validate opportunities before creating every business. We then provide the growth expertise to gain early traction as well as the business support to establish positive unit economics, profitability, and scale.In addition to investment and strategic guidance, we offer extensive operational support for our startups in critical areas, including Growth, Product, Operations, People, Finance, and Legal. Our in-house experts are at the top of their fields and are here to provide world-class support and expertise helping our startups get off the ground and scale. Our mission is to engineer success and help startups thrive by leveraging our extensive experience and resources.Our success rate of getting companies profitable is 100%, and our team has a track record of investing in and cofounding multiple companies with $100M+ revenue.**Position Description**We are looking for a People Operations Virtual Assistant to join our team. This role would report to the Director of Talent and will be highly focused on administrative tasks. The People Operations team is responsible for all aspects of employee relations, including hiring, onboarding, training, compensation, benefits, and performance management. We are a close-knit team that is passionate about creating a positive and productive work environment for the Mechanism core team as well as our portfolio companies.**What You'll Do**:- Post jobs on Lever and Linkedin.- Set up scorecards in Lever.- Manage employment contracts through Docusign and files in Google Drive.- Supporting recruiting by sourcing for open positions.- Manage sending out flowers/gifts for the team as necessary.- Schedule interviews for the recruiting team.- Prepare presentations and reports for the People Operations team.- Organize and maintain files for the People Operations team.- Proactively identify areas of improvement across people operations and execute on new programs as needed.- Other administrative tasks as needed.**Who You Are**:- You’re resourceful and can make smart decisions and adapt to this ambiguous environment. We are self-starters who lean on curiosity, resourcefulness, and a growth mindset.- You have extreme grit, integrity, determination, resilience, and relentless resourcefulness.- You are genuine and bring an enthusiastic, professional demeanor. We have a very strict no-jerk policy and do not tolerate intellectual arrogance.- You enjoy working and thriving in a fast-paced and ever-changing environment. The work you do energizes you and you get excited about driving an initiative forward.- You’re humble and never afraid to ask for help, entertain criticism, or engage in new thoughts. You’re very open to different perspectives and take feedback well.- You are comfortable context-switching between multiple portfolio companies and thrive in a fast-paced environment where you work directly with several companies at once.**What You'll Bring**:- 1-2 years of experience as a virtual assistant and/or recruiter.- Experience working with Lever ATS and Linkedin.- Strong communication and interpersonal skills.- Proven ability to prioritize tasks and manage time effectively.- A sense of urgency to the work that you do. We are a fast-paced environment and need to move quickly.- Eagerness to learn new tools and technologies.**Location and Time Commitment**We are fully remote - you can work wherever you’re most productive. This role is full-time and will need to overlap with US EST for the majority of the workday.