Administrative Assistant

hace 3 semanas

Tijuana, México Baker Electric A tiempo completo

**Administrative Assistant**We are looking for an Administrative Assistant to assist our Transportation (Pre-Construction) group out of our Tijuana, MX office The Administrative Assistant will assist with coordinating projects and paperwork in support of producing and assembling accurate bids. The Administrative Assistant's primary responsibility is to keep projects in order, up-to-date, and accurate to ensure and enhance the profitability of the department. This position may also include establishing and maintaining working relationships with vendors and subcontractors. This is a non-exempt position that is an individual contributor.**What you'll do**:- Support the Estimators with bids from the initial setup to final closeout of the bid process.- Upload and download bid-related files from the internet.- Organize, label and electronically file documents into SharePoint and Accubid.- Ensure information released to Estimators and Project Management is complete, accurate and well organized.- Utilize and maintain estimating software, such as, Building Connected and Bid Board.- Support and maintain the CRM tool for Estimators and Sales staff.- Coordinate information needed to be included in preparation of proposals and prequalification packages.- Review and identify key points within RFQ’s/RFP’s.- Coordinate and request required Bid Bonds when requested.- Assist when needed to prepare project bid packages, including completing bid documents, envelopes, forms, etc. when necessary.- Proofread and assemble final proposal and bid submission for owners.- Promote and maintain a professional and cooperative relationship with all clients and company personnel.- General assistant to accounting, estimating and construction staff.- Perform overtime work as required and special projects as needed.- 1-3 years of administrative experience required (professional or internships)- High school diploma or general education degree (GED) required, bachelor’s degree a plus.- Construction industry experience is a plus.- Proficiency in Microsoft Excel, Word, Outlook- Proven ability to learn or utilize Engineering programs or relatable CRM/Cloud based software like Salesforce.- Proven ability to keep a positive attitude and organized mindset in a fast-paced changing environment.**TECHNICAL COMPETENCIES**:- Database management- Electronic filing and moving of files from system to system.- Written and verbal communication - professional communication internal and external- Thorough knowledge and understanding of bid-process flow.- Bilingual fluent in both English and Spanish**OTHER**:- Preference Visa.ACKNOWLEDGEMENTS:Baker Electric is an Equal Opportunity-Affirmative Action Employer / Disability / Veteran.

  • Administrative Assistant

    hace 3 semanas

    Tijuana, México Baker Electric A tiempo completo

    **Administrative Assistant**Baker Corporate Services, a partner of Baker Electric, is hiring an Administrative Assistant - Operations in our Tijuana, Mexico office.The Administrative Assistant - Operations will provide clerical support to Baker Electric’s Construction Project Management team. This position is great for someone looking for a steady,...

  • Remote Bilingual Admin/Legal Assistant – Personal Injury Law

    hace 7 días

    Tijuana, Baja California, México Cruz Legal & Administrative Services A tiempo completo

    Position:Administrative Assistant – Personal Injury LawContract Type:Temporary / Independent ContractorMode:RemoteDuration:2 months (with possible extension)Overview:Cruz Legal & Administrative Services is seeking abilingual Administrative or legal Assistantexperienced inPersonal Injury Lawto support our legal and client relations team. The ideal candidate...

  • Administrative Assistant

    hace 3 semanas

    Tijuana, México North American Production Sharing A tiempo completo

    **Job Description**:- The administrative assistant performs several administrative functions for the purchasing and import export departments.- Compiles date for the presentation of different reports and graphs of both departments (purchasing and import export).- Executes purchasing orders.Reviews requisitions as well as bids and vendors to obtain...

  • Administrative Assistant

    hace 3 semanas

    Tijuana, México North American Production Sharing A tiempo completo

    **Job Description**:- The administrative assistant performs several administrative functions for the purchasing and import export departments.- Compiles date for the presentation of different reports and graphs of both departments (purchasing and import export).- Executes purchasing orders. Reviews requisitions as well as bids and vendors to obtain...

  • Administrative Assistant

    hace 1 semana

    Tijuana, México 1Click Contact Center A tiempo completo

    1Click Contact Center is looking to hire an Administrative Assistant for our HR department. This is an on-site position Monday - Friday from 8:00 am - 4:00 pm with a 30-minute lunch break. 1Click is offering: $3,200mn weekly pay (before taxes) Full Labor Benefits A $300mn raise after 60-days Weekends off Interviews are Monday - Friday from 9:00 am - to...

  • Administrative Assistant

    hace 3 semanas

    Tijuana, México North American Production Sharing A tiempo completo

    Administrative assistant- PURPOSE OF THE POSITIONPerforms several administrative functions for the functional area to which is assigned.Computer knowledgeExperience1 year in similar positionJob requirements- Mathematical skills- Teamwork oriented- Positive attitude- Organized and self-directed- Advanced Communication Skills- General knowledge of...

  • Administrative Assistant

    hace 5 días

    Tijuana, México USA Clinics Group A tiempo completo

    Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. **Responsibilities**: - * **Answer and direct phone calls** * - Organize and schedule appointments - Plan meetings and take detailed minutes - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system -...

  • Administrative Assistant

    hace 4 días

    Tijuana, México North American Production Sharing de México A tiempo completo

    Position Title Administrative Assistant** **Department Administration** **Job requirements** - Mathematical skills. - Teamwork oriented. - Positive attitude. - Organized and self-directed. - Advanced Communication Skills. - General knowledge of Administration. - Organized and focused on completing the tasks assigned to them in a timely manner. - Ability to...

  • Administrative Assistant

    hace 2 semanas

    Tijuana, México North American Production Sharing de México A tiempo completo

    **Vacante para la empresa North American Production Sharing de México en Tijuana, Baja California**: - **PURPOSE OF THE POSITION** Performs several administrative functions for the functional area to which is assigned. Computer knowledge Experience **1 year in similar position** Job requirements - Mathematical skills - Teamwork oriented - Positive...

  • Administrative Assistant

    hace 3 semanas

    Tijuana, México North American Production Sharing de México S.A. de C.V. A tiempo completo

    Job Description:- The administrative assistant performs several administrative functions for the purchasing and import export departments.- Compiles date for the presentation of different reports and graphs of both departments (purchasing and import export).- Executes purchasing orders. Reviews requisitions as well as bids and vendors to obtain information...