Program Activity Manager

Special Instructions San Diego Miramar College is piloting an anonymous screening format to minimize implicit bias. The process reviews applications without revealing personal information such as name, gender or other sensitive details. This fosters a fair and objective evaluation based solely on experience. To ensure consistency, fairness, and alignment with our commitment to Diversity, Equity, Inclusion, and Accessibility (DEIA), please submit only the materials specifically requested in this posting. Upload required documents using the designated document name labels. Uploading extraneous materials may result in your application not being reviewed. Only complete application packets will be forwarded to the committee. Application materials sent via mail, fax, or email will not be accepted. All correspondence, including interview invitations, will be communicated via email. We are dedicated to maintaining the confidentiality of all inquiries, nominations, and applications in the strictest confidence, and we encourage applicants from diverse backgrounds to apply. Position Applications are now being accepted for the position of Program Activity Manager/ MESA Program Director at San Diego Miramar College, located in the Mira Mesa/Scripps Ranch area of San Diego. Hours and days are as assigned, Monday to Saturday, 40 hours per week, with possible day, evening, Saturday, and/or off‑campus responsibilities. The MESA (Math, Engineering Science Achievement Program) Director is responsible for planning, coordinating, implementing and overseeing a comprehensive student support program for the college, including but not limited to the various grants and support systems for targeted MESA students. Application Materials Complete online application Unofficial Graduate Transcript Three (3) Professional References listed within the application Foreign Degree Evaluation (required if applicable) List of Licenses/Certificates/Credentials Unofficial transcripts will not be included in the screening process and will only be reviewed before the interview. Working Conditions Physical Requirements: Category III Environment: Favorable, usually involves an office. Job Responsibilities Manage MESA Program projects by leading research, reviewing proposals, analyzing data and reports, preparing summaries, narrative analysis and recommendations. Implement assigned project components; establish productivity, quality, customer service standards; assess development; improve efficiency, workflow and deliverables. Coordinate and ensure mandates and requirements are prepared and disseminated, distribute deliverables on time, within budget and at required level of quality; evaluate outcomes as per the project plan. Provide technical expertise and advice to project administrators, teams and members; keep technical knowledge current. Develop and monitor project budget, supervise expenditures and maintain fiscal controls. Serve as liaison with industry, academic professionals and advisory groups to coordinate workshops and research talks. Direct the development/implementation of new instructional methodologies and curriculum; facilitate the curriculum approval process with faculty. Coordinate evaluation services, including assessment, data collection and analysis. Complete and submit activity and budget reports as outlined by the California State Chancellor’s Office. Direct the hiring of MESA Program funded positions, supervise assigned staff and conduct performance evaluations. Oversee acquisition of equipment, software, hardware; develop operating procedures and maintain grant records. Design, develop and disseminate publications to promote grant objectives. Make presentations to faculty, staff, administrators; collaborate with STEM administrators, faculty and staff. Prepare and submit annual performance reports; serve on college committees as requested. Identify and coordinate STEM related faculty training in collaboration with other managers. Maintain awareness of current ideas, research, practices pertaining to area of responsibility through continued study and professional organizations. Qualifications Minimum Qualifications Master’s degree from an accredited institution in a related field. Three years of increasingly responsible experience working with community college faculty and counselors in a multicultural setting. One year of management experience considered desirable. For academic/educational administrator assignments: either Master’s degree (doctorate preferred) from a regionally accredited institution and one year of formal training, internship or leadership experience related to the assignment, or possession of a lifetime California Community College Chief Administrative Officer Credential and two years of recent management experience at a higher education institution. Desired Qualifications Experience managing large federal or state grant budgets, including preparing, evaluating and directing action plans and submitting accurate, timely reports to funding agencies. Experience working with faculty and/or students in cohort models, especially in STEM. Ability to work collaboratively with students, faculty, staff and administrators across departments and programs, including outreach, EOPS, counseling, transfer center, financial aid, institutional research, grant initiatives. Experience with equity‑minded management practices. Problem‑solving, planning contingencies, implementing changes and showing improvements. Leadership experience involving coordination, planning, implementation and evaluation of student support programs. Clear communication skills. Experience creating and maintaining professional community and educational partnerships, including industry advisory boards. Cultural competency and sensitivity to diverse backgrounds of community college students, faculty and classified professionals. Equivalency Applicants who do not possess the exact degrees, or who anticipate receiving the required degree prior to the start of teaching classes, should complete a Request for Equivalency Form and attach it during the application process. Foreign Degree Evaluation Applicants with foreign degrees must have coursework evaluated by a professional association that is a member of NACES or ACEI. Submit the evaluation with your online application. Licenses/Certificates/Credentials No specific licenses required. Commitment to Diversity All applicants must demonstrate cultural competency and sensitivity to diverse backgrounds, including academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds of community college students, faculty and classified professionals. Click here for the EEO / Diversity / Nondiscrimination – Policies and Procedures. Posting Number AC01156 Required & Optional Documents Required Documents Curriculum Vitae Unofficial Transcript (Undergraduate) Unofficial Transcript (Graduate) Optional Documents Foreign Degree Evaluation (required if applicable) Licenses/Certificates/Credentials Supplemental Questions Yes No * I understand that a COMPLETE application packet is required for consideration, which includes the following: All required documents as listed in the special instructions Responses to supplemental questions (clear and detailed responses are required as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, or put "see resume", or "N/A" or leave blank) * I understand that my responses to the application supplemental questions are heavily weighted during the application screening and evaluation process, and responses such as "N/A", "see resume", or no responses will result in deduction of points to my application. Yes No * We believe that the application and interview process should be a reflection of your skills, insights, and experiences, and we are looking to understand your unique qualifications for the role. I understand that responses ENTIRELY generated by Artificial Intelligence (AI) tools can result in disqualification from the application process. Yes No * Describe a time when you managed a large federal or state grant budget. In your response, explain the steps you took to prepare and evaluate the budget, how you directed the implementation of the grant's action plan, and the process you used to complete and submit accurate reports to the funding agency. Include specific examples of challenges you faced and how you ensured compliance with all requirements.(Open Ended Question) * Describe your experience working with faculty and/or students in cohort-based programs, particularly in STEM fields. Include details such as a) The type of cohort model you supported; b) Strategies you used to promote student engagement and success in STEM; and c) Any measurable outcomes or improvements resulting from your involvement.(Open Ended Question) * Describe a situation where you worked collaboratively and collegially with students, faculty, staff and administrators across multiple departments or programs (such as outreach, EOPS, counseling, transfer center, financial aid, institutional research, or grant initiatives). In your response, explain your role, the strategies you used to foster collaboration, and the outcomes of your efforts. Highlight any challenges you faced and how you addressed them to achieve successful results.(Open Ended Question) * Please describe how you have supported anti‑racist and equitable efforts in your previous employment and how you envision doing so as MESA Director.(Open Ended Question) * Describe a situation where you identified a significant problem in a program or process. Explain a) What steps you took to analyze and resolve the issue; b) How you developed and implemented contingency plans; c) What measurable improvements resulted from your actions.(Open Ended Question) * Describe your experience in a leadership role where you coordinated, planned, implemented, and evaluated a student support program. In your response, include details about the program's objectives, the strategies you used to engage stakeholders, how you measured success, and any challenges you overcame. Highlight specific outcomes that demonstrate the program's impact on students.(Open Ended Question) * The San Diego Community College District has a very diverse student, faculty and classified professional population with respect to academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds. Describe your professional development, community involvement, and professional experience working with these diverse groups. Please share your leadership experience in promoting diversity.(Open Ended Question) Contact San Diego Community College District – People, Culture, and Technology (HR) Division #J-18808-Ljbffr