Executive Assistant

Job Title: Executive Assistant (Remote | Flexible Full-Time) Salary: $2,200 USD per month Language Requirement: English C1+ (Fully Professional) Equipment: Must have your own laptop + high-speed internet ⚙️🌐 Work Arrangement: Remote | Flexible Full-Time (commitment-based, not hourly) Primary coverage: U.S. Central to Eastern Time Monday to Friday Availability via email, call, and text during business hours Role Overview We are seeking a highly experienced, resilient, and exceptionally organized Executive Assistant to support senior leadership through the Chief Administrative Officer / Chief of Staff. This role exists to offload complex calendar and scheduling responsibilities so leadership can focus on operations, strategy, and growth. The Executive Assistant will initially report exclusively to the Chief Administrative Officer, not directly to the executive. Direct interaction with the executive will be introduced gradually based on performance, reliability, and trust. This is a long-term role designed for someone who wants to grow alongside a scaling organization and take on increasing responsibility over time. Core Priority (Non-Negotiable) Elite calendar management is the single most critical competency for this role. No additional responsibilities will be assigned until this capability is fully demonstrated. The executive’s schedule includes: 10–12 hours of meetings per day Activity across multiple businesses and stakeholders Frequent domestic travel (often back-to-back) Coordination with investors, partners, and senior operators Integration of business, travel, and family commitments Key Responsibilities Phase 1: Calendar & Scheduling (Primary Focus) Own and manage a highly complex executive calendar Coordinate meetings across multiple time zones and entities Anticipate conflicts and proactively resolve scheduling issues Protect and optimize executive time Manage high volumes of scheduling-related email and communication Phase 2: Travel Coordination (After Calendar Mastery) Book and manage frequent domestic travel Coordinate itinerary changes and tight transitions Ensure alignment between travel plans and calendar commitments Phase 3: Expanded Administrative Support Support personal scheduling (medical, family, and logistics) Communicate professionally with executives, investors, partners, and stakeholders Maintain a warm, human, and relationship-oriented communication style Track follow-ups, confirmations, and action items Tools & Systems Full Microsoft Outlook & Microsoft Office Suite (mandatory & currently using) Minimum 5 years of recent, professional use (10+ preferred) Comfort working with U.S.-based systems and websites Ability to adapt to new tools as needed VDI / VPN access may be provided depending on location Communication & Availability Expectations Fluent, professional English C1+ Comfortable calling and texting using a U.S. phone number (provided) Reachable during U.S. business hours, with flexibility for brief after-hours requests Flexible schedule with variable workload; not a strict clock-in/clock-out role Ideal Candidate Profile 5–10+ years supporting senior executives Demonstrated job stability (not frequent short tenures) Calm, composed, and reliable under pressure Exceptional attention to detail Professional, warm, and personable communicator Highly organized and proactive Seeking a long-term role, not a short-term contract Growth & Longevity Starts as flexible full-time (commitment-based) Designed to expand in scope over time Opportunity to take on deeper operational responsibilities Potential eligibility for performance-based incentives Clear path to increased trust and direct executive interaction 12 days of paid vacation per year (after eligibility period) 8 national holidays Additional flexibility around U.S. holidays when applicable Respect for work-life balance when coverage allows May be eligible for a yearly performance bonus What’s in It for You High-impact role supporting senior leadership in a scaling organization Early involvement in a business with real traction and momentum Flexible remote structure designed for experienced professionals Opportunity to grow into a broader, more strategic role over time Exposure to executive-level decision-making and operations Professional, high-trust environment focused on execution and results What Success Looks Like The executive’s calendar runs smoothly and predictably Scheduling and travel stress are removed from leadership Stakeholders experience clear, professional coordination Operations move forward without constant follow-up The Chief Administrative Officer regains bandwidth and focusA long-term, trusted partnership is established #J-18808-Ljbffr