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Position OverviewOnsite. Monday to Friday 8~00 AM to 5~00 PM CST MEX BELICE HONDURAS ARGENTINA PERUWe are seeking a reliable, detail-oriented Administrative + Marketing Assistant to support our internal operations and help ensure day-to-day administrative processes run smoothly. If you enjoy organization, structure, and being the person who keeps everything on track, this role is for you. The position will evolve as the company grows.ResponsibilitiesSupport the team with data entry and maintenance of client and prospect information using CRM systems, email platforms, and internal spreadsheets.Follow up on proposals, track outreach activity, and update CRM status using templates.Organize contact lists for outreach, mailers, events, and internal reporting.Prepare weekly pipeline and analytics updates, and archive closed or inactive opportunities.Assist with internal presentations and documentation (e.g., update slides for weekly meetings, track RSVPs, manage inventory lists, maintain proposal database).Conduct light research on vendors, events, or tools to support operations or marketing.Support basic marketing efforts such as sourcing industry articles, light social media tasks, and gathering images and assets.Nice to HaveExperience with Canva or other content tools for social media support.Adobe PDF or Adobe Creative Cloud experience is a major plus.Prior experience supporting executives or small teams.Familiarity with project-tracking tools such as Asana or similar platforms.What YouinishA supportive work environment valuing accuracy, consistency, and organization.Clear recurring tasks that keep internal operations efficient.Opportunities to grow professionally as the company expands.Ability to directly support a technical team so they can focus on high-impact engineering work.About Greenlight Traffic Engineering, LLCWith over 35 years of experience, Greenlight Traffic Engineering, LLC has been making transportation safer and more efficient. We focus on traffic safety for all road users.Skills & QualificationsMinimum 2 years experience as an administrative assistant, executive assistant, or client support.High school diploma or pursuing a college degree.Experience in real estate, construction, architecture, and/or engineering is a strong plus and highly preferred.Strong English communication skills (written and verbal) with a clear, easily understandable accent.Exceptional attention to detail, especially with client data and CRM updates.Customer service oriented, with professionalism and tact when handling client interactions.Proficient in Microsoft 365 (Excel, Outlook, Word, PowerPoint).Experience with CRM tools and data-entry workflows; Pipedrive experience preferred.Ability to follow written instructions closely and work independently on routine tasks.Comfortable working on-site with consistent overlap in U.S. time zones.Comfortable participating in Microsoft Teams calls for collaboration.#SolvoWe may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us. #J-18808-Ljbffr
