Office Management Assistant

hace 2 semanas

Tláhuac, Ciudad de México Embassy Mexico City A tiempo completo

Overview:

Hiring Path:

  • Open to the public

Who May Apply/Clarification From the Agency:
This position is open to U.S. Citizens legally authorized to work in Mexico, including U.S. Citizen Eligible Family Members (EFMs) - All Agencies of the U.S. Mission in Mexico.
ALL OFFERORS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

Security Clearance Required:
Secret/Confidential Clearance

Appointment Type

Temporary

Marketing Statement:
USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State. With headquarters in Washington, D.C., USAID fosters transformational development around the world.

Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance.

We operate in the following regions of the world:

Afghanistan and Pakistan, Africa (all of Africa), Asia, Europe and Eurasia, Latin America and the Caribbean and the Middle East.


Summary:
The USAID Office in Mission in Mexico is seeking eligible and qualified applicants for a Office Management Assistant position.

The work schedule for this position is: Full Time (40 hours per week).

The period of performance is June 2024 to May 2029.

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Travel Required:
Not Required

Duties:


The Office Management Assistant (OMA) to the Front Office serves as an assistant to the Mission Director (MD) and the Deputy Director (DMD) of the USAID Mission to Mexico, working in close collaboration with the DOC Specialist and de DOC Assistant within the USAID/Mexico Front Office.

the incumbent is the focal point for the flow of information and assignments to and from the Front Office.

The incumbent also assists the Front Office to manage key priorities and activities; coordinate actions from the Embassy Executive Office and assign them to USAID Mission staff in consultation with the MD and DMD; track tasking actions and ensure that they are completed by the due date; and draft and review communications in English and Spanish.


The OMA administers communication between the Front Offices and USAID staff, the Embassy Mexico interagency, the public, the domestic and international private sector, the Government of Mexico, and other development partners and stakeholders.

The OMA supports the Front Office on a variety of complex and sensitive program, operational, and logístical issues.

The OMA provides office operations support for USAID's programming and management processes within the Front Office and performs a critical liaison function to the Embassy Executive Office, section chiefs of USG interagency, senior GOM official, and executives of Mexicans an U.S.

private sector and civil society.

The incumbent assists with clearances and approvals of documents to and from the Mission Director or Deputy Mission Director and, in the process build strong partnership with the intra-mission and interagency contacts.

Receives direct supervision from the USAID Mission Director
- **- **
Qualifications and Evaluations:
  • Requirements:

Physical Demands:
The work requested does not involve undue physical demands.

  • Education Requirements:

Education:

A high school degree and two years of studies in Business Administration, Executive Secretarial Management, or a related field.


  • Evaluations:
  • Qualifications:

Prior Work Experience:
Five years of progressively responsible experience performing executive level administrative or program support.

**Language: Fluent English speaking and writing is required. (This may be tested).

Fluent Spanish speaking and writing is required. (This may be tested).

How You will be Evaluated:

To meet the English and Spanish language requirement for this position:

For English you may submit test results from:

  • StratcommS. Mission to Mexico English Test (Min. score for Fluent is 81%; Min. score for Good Working Knowledge is 66%)
  • TOEIC Listening & Reading (Min. score for Fluent is 855; Min. score for Good Working Knowledge is 655).

Information of a local test center:
TOEIC Standard Testing Services, Gauss 9 Int 201-A, Col. Anzures, C.P. 11590, Del. Miguel Hidalgo, México. Tel The test's fee is the applicant's responsibility.

  • TOEFL ITP (Min. score for Fluent is 600; Min. score for Good Working Knowledge is 540).
  • TOEFL IBT (Min. score for Fluent is 90; Min. score for Good Working Knowledge is 68).
IELTS (Min. score for Fluent is 7.0; Min. score for Good Working Knowledge is Cambridge CEFR (Min. score for Fluent is C1; Min. score for Good Working Knowledge is B2).

  • Duolingo (Min. score for Fluent is 110; Min. score for Good Working Knowledge is 90).
  • FSI/ILR (Min. score for Fluent is 3+; Min. score for Good Working Knowledge is 2).

For Spanish you may submit test results from:

  • StratcommS. Mission t

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