Administrative Assistant

hace 2 semanas

Tláhuac, Ciudad de México EcoLab A tiempo completo
Join Ecolab's sales team as an
Administrative Assistant in Mexico market.

Within our industry leading Institutional division, this office management opportunity will play a key role in supporting two corporate account managers.

This position is responsible for managing and prioritizing requests from these associates and ensures all necessary reporting and correspondence is completed in a timely, accurate and professional manner.

As a critical role for the business, this position expeditiously and effectively resolves the issues and concerns of large, multi-unit corporate account customers.


What's in it For You:

  • Access to best in class resources, tools, and technology while supporting a world class sales organization
  • Opportunity for advanced career path options in sales, corporate accounts or management
  • Eligible to enroll in benefits from day one no waiting period for coverage

What You Will Do:

  • Maintain key relationships with customers and internal departments to build knowledge and understanding of customer needs and expectations
  • Prepare correspondence, presentations, reports, project tracking, budget planning, database consolidation and other projects as requested
  • Assist corporate account associates with research into customer issues (e.g., invoice discrepancies, work order analysis, reporting) and follow up on customer questions including product, credit, pricing, and distribution and service concerns
  • Assist with processing legal contracts by obtaining and reviewing financial data, ensuring details match contract, obtaining necessary approvals to ensure contract meets guidelines, establishing accurate customer master data (e.g., contract alignment, discounts and special handling instructions) and makiing change requests through the Contract Management System
  • Organize and maintain the office system (e.g., filing, order supplies, upkeep of equipment)
  • Provide backup support to other members of the administrative team in the region

Position Details:

Minimum Qualifications:

  • High School Diploma or GED
  • 3 years of administrative support experience
  • Intermediate proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • No Immigration Sponsorship available for this opportunity

Preferred Qualifications:

  • Bachelor's Degree completed or in progress
  • 1 year of experience in a sales organization
  • Customer service experience where you have directly interfaced with customers

Our Commitment to Diversity and Inclusion


Ecolab is committed to fair and equal treatment of associates and applicants and furthering the principles of Equal Opportunity to Employment.

Our goal is to fully utilize minority, female, and disabled individuals at all levels of the workforce. We will recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance.

In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, Ecolab will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, or disability.

  • Bilingual Administrative Assistant

    hace 2 semanas

    Tláhuac, Ciudad de México Dumont A tiempo completo

    Vacante para la empresa Dumont en Insurgentes Sur - Álvaro Obregón, Ciudad de México:DUMONT IP Law firmWe are hiring an administrative assistant.Requirements: 2+ years administrative experience. High School degree. Proficient in MS Office (Excel, Outlook). English intermediate / advanced.Skills: Excellent organizational skills and attention to detail....

  • Administrative Assistant

    hace 2 semanas

    Tláhuac, Ciudad de México Intl Assoc Amusement Parks A tiempo completo

    Overall Responsibilities:The Administrative Assistant is responsible for providing comprehensive administrative support to the regional vice president and LAC team members.General Administrative Duties: Assist in generating and distributing receipts and invoices to event attendees. Schedule conference calls and meeting rooms, ensuring efficient coordination....

  • Bilingual Administrative Assistant

    hace 2 semanas

    Tláhuac, Ciudad de México GALAIT A tiempo completo

    Job Opportunity at GALAITPosition: Bilingual Administrative AssistantGALAIT, a leading telecommunications company in the Americas region, is searching for a talented and proactive Bilingual Administrative Assistant to join our dynamic team. If you are an organized individual with an eye for detail and effective communication skills in two languages, we want...

  • Team Assistant

    hace 2 semanas

    Tláhuac, Ciudad de México IFC Systems Corporation A tiempo completo

    Team AssistantJob #:- req26860Organization: World BankSector: Administration/Office SupportGrade: GBTerm Duration: 2 years 0 monthsRecruitment Type: Local RecruitmentLocation: Mexico City,MexicoRequired Language(s): English and SpanishPreferred Language(s):Closing Date: 4/10/2024 (MM/DD/YYYY) at 11:59pm UTCDescriptionRegional ContextThe World Bank Group...

  • Team Assistant

    hace 2 semanas

    Tláhuac, Ciudad de México World Bank Group A tiempo completo

    Job #:- req26860Organization: World BankSector: Administration/Office SupportGrade: GBTerm Duration: 2 years 0 monthsRecruitment Type: Local RecruitmentLocation: Mexico City,MexicoRequired Language(s): English and SpanishPreferred Language(s):Closing Date: 4/10/2024 (MM/DD/YYYY) at 11:59pm UTCDescriptionRegional ContextThe World Bank Group serves 30 client...

  • Administrative Assistant/ Office Manager

    hace 2 semanas

    Tláhuac, Ciudad de México Meta A tiempo completo

    Administrative Assistant/ Office Manager Responsibilities: Coordinate internal and external meetings Manage complex calendar setup and movement Prepare expense reports and purchase requisitions Coordinate both domestic and international travel arrangements Organize space planning, strategic offsite events and team allhands meetings Build crossfunctional...

  • Bilingual Executive Assistant

    hace 2 semanas

    Tláhuac, Ciudad de México Ipsos A tiempo completo

    Ipsos, empresa francesa líder en investigación de mercado presente a nível global en más de 90 países incluido México.Ipsos México busca:Bilingual Executive AssistantSobre este rol:Actuar como enlace entre el CEO, el equipo ejecutivo y los colaboradores.Apoyo en la planificación presupuestaria y reportes mensuales y anuales.Gestión y programación...

  • Administrative Assistant

    hace 2 semanas

    Tláhuac, Ciudad de México UPM A tiempo completo

    Are you looking to join a dynamic, innovation-driven, international company, building a better future for us all? UPM leads the forest based bioindustry into a sustainable, innovation-driven, and exciting future. The competence, integrity and drive of our people make us unique. We live by our values - trust and be trusted, achieve together, renew with...

  • Personal Assistant

    hace 2 semanas

    Tláhuac, Ciudad de México BBVA A tiempo completo

    Área:TALENT & CULTUREInscríbete hasta:2/6/2024Sociedad:243¿Qué estamos buscando?Si te interesa formar parte de un equipo cuya principal responsabilidad reside en brindar asistencia personal de calidad esta oportunidad es para tiLa vacante tiene un esquema laboral de asistencia presencial, con sede en el Corporativo Torre BBVA.Buscamos a personas que...

  • Administrative Assistant

    hace 2 semanas

    Tláhuac, Ciudad de México Gordian Staffing A tiempo completo

    Description:Gordian Staffing, A New Way of HR Founded in 2019, Gordian Staffing helps small and medium-sized enterprises in the United States and Canada with specialized services and provides high-quality people solutions. Our headquarter is in Omaha, Nebraska. Abroad we have offices in Guadalajara and Mexico City. Our client believes transparency, clear...

  • Administrative Assistant

    hace 2 semanas

    Tláhuac, Ciudad de México Chiper A tiempo completo

    Acerca de ChiperFundada en 2019, Chiper es el ecosistema de comercio electrónico B2B líder en América Latina, que ofrece a una creciente red de 60K tiendas de barrio independientes en la región una ventanilla única para encontrar todo lo que necesitan para su tienda y entregarlo en menos de 24hrs en su negocio.Contamos con operaciones en Brasil,...

  • Assistant General Management

    hace 2 semanas

    Tláhuac, Ciudad de México ALSTOM A tiempo completo

    Req ID:412562We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more...

  • Senior Executive Assistant

    hace 2 semanas

    Tláhuac, Ciudad de México Citi A tiempo completo

    The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.Responsibilities: Directly supports a C16 level manager and generally supports an entire...

  • Office Management Assistant

    hace 2 semanas

    Tláhuac, Ciudad de México Embassy Mexico City A tiempo completo

    Overview:Hiring Path: Open to the publicWho May Apply/Clarification From the Agency:This position is open to U.S. Citizens legally authorized to work in Mexico, including U.S. Citizen Eligible Family Members (EFMs) - All Agencies of the U.S. Mission in Mexico.ALL OFFERORS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR...

  • Procurement Assistant

    hace 2 semanas

    Tláhuac, Ciudad de México SGI Global, LLC A tiempo completo

    SGI Global LLC is seeking fluent Spanish speaking Procurement Assistant to support the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) in Mexico City, Mexico, which requires professional and administrative support services to work with the U.S. Foreign Assistance Program to Mexico.Responsibilities: The position is...

  • Project Assistant, Idea

    hace 3 semanas

    Tláhuac, Ciudad de México Icon plc A tiempo completo

    At ICON, it's our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and improve patients' lives.Our 'Own It' culture is driven by four key values that bring us together as individuals and set us apart as an organisation: Accountability & Delivery, Collaboration,...

  • General Manager Assistant, Amazon Logistics

    hace 3 semanas

    Tláhuac, Ciudad de México Servicios Comerciales Amazon M A tiempo completo

    High school Certificate Proficiency with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) 4+ years administrative support experience at an executive level Ability to create graphs in MS Office products Ability to work a flexible schedule and overtime as needed Previous +2 years of experience delivering support to one or two Sr. Manager or...

  • Administrative Assistant Iii

    hace 2 semanas

    Tláhuac, Ciudad de México Ecolab A tiempo completo

    Job Characteristics: Performs general administrative duties in support of an individual, group of professionals and/or business process(es). Develops, compiles and analyzes basic information for inclusion in reports or presentation materials and prepares charts, graphs, or tables as necessary. Receives and responds to routine correspondence following...

  • Administrative Assistant

    hace 2 semanas

    Tláhuac, Ciudad de México United Airlines A tiempo completo

    Description:We have a wide variety of career opportunities around the world — come find yours.Technical Operations/MaintenanceTechnical Operations includes the maintenance, and overhaul of our aircraft. This includes aircraft maintenance technicians, engineers, planners, ground equipment and facilities teams, supply chain teams and more.Job overview and...

  • Pharmacovigilance Assistant I

    hace 2 semanas

    Tláhuac, Ciudad de México Icon plc A tiempo completo

    ICON plc is a world-leading healthcare intelligence and clinical research organization. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organizations.With our patients at the center of all that we do, we help to accelerate the development...