Executive Assistant

Executive Assistant (Admin & Project Manager) – A107 at PearlWork Arrangement : Remote, with overlap required in CST working hoursJob Type : Independent Contractor, Full-timeWork Schedule : Monday to Friday, 8 : 00 AM – 5 : 00 PM CST, with occasional flexibility for urgent tasks or weekend check-ins during peak seasonsLocationsPhilippinesLATAM (Mexico, Colombia, Argentina, Brazil)Other remote regions with strong English communication and startup experienceAbout PearlPearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU.Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund.They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years.Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.Role OverviewAs an Admin / Office Manager, you'll play a key role in ensuring seamless daily operations, supporting leadership, and driving organizational efficiency.This role is both strategic and hands-on—you'll manage administrative workflows, streamline processes, and provide essential executive support while keeping projects, finances, and documentation on track.It's ideal for someone highly organized, proactive, and solutions-oriented who thrives in fast-paced, dynamic environments.Your ImpactYour work will directly enable leadership to focus on strategic priorities while ensuring the business runs smoothly day-to-day.From managing critical documentation and financial tracking to supporting HR and coordinating projects, you'll be the operational backbone of the organization.Within your first 90 days, you'll be streamlining processes, ensuring compliance, and leading efficiency improvements that create lasting impact across the team.Core ResponsibilitiesOversee daily office operations including vendor coordination, supplies, and facilities supportManage invoices, contracts, compliance paperwork, and personnel recordsOrganize and maintain digital and physical filing systems (SharePoint proficiency required)Track budgets, expenses, and petty cash while assisting procurement of supplies and servicesManage complex calendars, meetings, and time-sensitive communicationsCoordinate domestic and international travel, accommodations, and itinerariesDraft, proofread, and manage email communications on behalf of leadership (after acclimation)Prepare reports, presentations, and summaries for decision-makingTrack deadlines and ensure milestones are executed efficientlySupport process improvement initiatives to streamline workflowsCoordinate with vendors, suppliers, and legal counsel on contracts and agreementsUse farm management and productivity software to monitor operations and inventoryPerform data entry and reporting using platforms like Harvest Profit, John Deere, Reap, QuickBooks, and Monday.ComTrack production metrics and generate performance reportsAssist with AP / AR and office expense reportingSupport onboarding and maintain personnel documentationEnsure payroll, compliance, and onboarding paperwork is accurate and timelyFoster positive relationships with internal team members and external stakeholdersRequirementsMust-Have3–5 years of experience in operations management, project management, or executive assistant rolesStrong organizational, multitasking, and problem-solving abilitiesExcellent written and verbal communication skillsProficiency in Microsoft SharePoint, Office Suite (Excel, Word, PowerPoint), and TeamsExperience with accounting systems (QuickBooks preferred)Ability to work independently with integrity, discretion, and a proactive mindsetNice-to-HaveExperience in agriculture or with farm management software (Harvest Profit, John Deere, Reap)Familiarity with contracts or basic legal knowledgeStrong IT and data visualization skills (Excel, Tableau, or similar tools)Background in expense tracking, budgeting, and workflow optimizationBenefitsCompetitive Salary : To be discussed during the interview, based on experience and skillsRemote Work : Fully remote—work from anywhereGenerous PTO : In accordance with company policyDirect Mentorship : Grow through guidance from international industry expertsHealth Coverage for PH-based talents : HMO coverage after 3 months for full-time employeesLearning & Development : Ongoing access to resources for professional growthGlobal Networking : Work and connect with professionals around the worldOur Recruitment ProcessApplicationScreeningInitial InterviewSkills AssessmentFinal InterviewJob OfferOnboardingReady to Join Us?If this role aligns with your skills and career goals, we'd love to hear from you.Apply now to take the next step in your journey with Pearl.#J-*****-Ljbffr