Invoice Specialist

SWBC is seeking a talented individual to assist in ensuring accurate and timely execution of business transactions by clearly understanding customer’s needs and the end-to-end revenue, receivable, and collection processes. This role evaluates, monitors, and validates accounts receivable transactions and activities to ensure accuracy and adherence to guidelines and mitigation of operational and financial risk. The Accounts Receivable Analyst II prepares summary of receivable activity for entry into the general ledger, management, and customer aging reports. This role prepares reconciliations, various journal entries for accounts receivable and analyzes financial status of collections, monitors, and studies data to make recommendation actions as needed. Why You'll Love This Role In the Accounts Receivable Analyst II role, you will have the opportunity to learn various systems that will set you apart from your peers as well as have the ability to interact with various teams throughout the company we support. Essential Duties Works collaboratively with other departments providing resolution and a positive experience for a variety of customer service situations, including Account Managers, Producers, Information Technology, Financial Institution Group, and Treasury. Provides methods to improve processes, including streamlining and automating tasks to reduce manual intervention and decrease potential errors. Provides open communication and training with staff and peers in neighboring departments. Generates both system and manual invoices in Workday and AS400, including electronic cash management (ECM), collections, AnyHour, Pago, Skip Tracing, Recovery1 platforms as well as adjustments, refunds, credits and writeoffs. Produces and distributes monthly administration fee reimbursement statements offering customized distribution for a variety of customers with an array of requirements. Assists management in evaluating appropriate risk management and controls. Creates and maintains customer account information in AS400 and/or Workday for the majority of SWBC business units. Maintains customer contact information, including addresses, emails, banking and distribution requests. Prepares and clears all reconciliations for SWBC accounts receivable. Applies customer payments in Workday and AS400, while researching and resolving discrepancies. Automates and creates efficiencies for accounts receivable activities, including invoicing and reporting. Conducts regular testing and troubleshooting of key department software, including Workday, AutoPilot, Check Receipts Scanning (CRS) System, and FogBugz. Reviews and imports journal entries and adjustments. Takes incoming calls from vendors regarding missing payments. Partners with customers for stop payments and replacement check issues. Partners with Treasury on escalated issues. Performs all other duties as assigned. Serious Candidates Will Possess The Minimum Qualifications Minimum three (3) years of experience in general accounting. Accounts receivable experience preferred. Excellent multi-tasking, organizational, and interpersonal skills. Strong analytical and problem resolution skills. Excellent verbal and written communication skills. Proficient in Workday. Able to use basic office equipment, including copy machine, personal computer, and phone system. Able to type 35 WPM. Able to travel locally or nationally by car or plane. Able to sit for long periods of time performing sedentary activities. Able to stand, stoop, and kneel to file for long periods of time. Additional Information SWBC is a Substance-Free Workplace and requires pre-employment drug testing. The Position The Accounts Payable Specialist will ensure accuracy and timeliness in invoice recording and payment processes. You will maintain high efficiency in all accounting activities related to accounts payable. Responsibilities Verify and process invoices and payments in the accounting system. Review and reconcile supplier account statements. Coordinate with other departments to obtain supporting documentation for payments. Ensure compliance with company policies and procedures for accounts payable. Requirements 1 to 3 years of experience in accounts payable (required). Bachelor’s degree in business administration, Accounting, or related field (required). Experience reviewing waybills, invoicing, and strong accounting knowledge. Advanced English proficiency (required). Intermediate skills in Microsoft Office and Excel (pivot tables, charts, etc.). Availability to commute to our office in Guadalupe, N.L. #J-18808-Ljbffr