Executive Assistant

hace 3 semanas

Xico, México Somewhere A tiempo completo

Executive Assistant, Business OperationsLocation : Remote (Must overlap with PST hours)Reports to : Chief Operating Officer (COO) / Head of OperationsAbout the CompanyWe're a mission-driven lifestyle and fashion brand dedicated to building community and advancing mental health awareness.Through apparel, content, events, and philanthropy, we aim to inspire optimism and create meaningful impact.Our brand has been featured in collaborations, experiential retail activations, and mental health initiatives that resonate globally.Role OverviewWe're looking for a highly organized, operations-minded Executive Assistant to support our leadership team.This is not your traditional EA role—it blends high-level administrative support with hands-on involvement in business operations, retail activations, and special projects.If you thrive in a fast-paced, creative environment and have a passion for mission-driven brands, we'd love to hear from you.Key ResponsibilitiesCalendar & Workflow ManagementOwn and optimize the executive calendar, coordinating across multiple time zones and stakeholders.Schedule and prep for meetings with internal teams, external partners, and vendors.Anticipate scheduling conflicts and proactively resolve issues before they arise.Operational Project CoordinationSupport operational initiatives including product rollouts, event logistics, and cross-functional workflows.Track deliverables, update project timelines, and ensure deadlines are met.Collaborate across departments to align resources and unblock tasks.Travel & Event LogisticsCoordinate all aspects of executive travel (booking, budgeting, itineraries).Assist with logistics for brand events, pop-ups, and physical activations—remotely managing vendors, venues, and timelines.Communication & CorrespondenceServe as the gatekeeper and liaison for executive communication.Draft professional emails, memos, meeting notes, and internal updates.Maintain confidentiality and clear, responsive follow-through.Reporting & AdminHelp create and maintain dashboards, reporting on KPIs, budgets, and project performance.Handle expense reports, vendor coordination, and light bookkeeping tasks.Assist with operational documentation, SOPs, and internal process updates.QualificationsRequired4+ years experience supporting executive leadership in a high-growth environment (fashion, retail, CPG, or startup experience ideal).Excellent organizational, communication, and multitasking skills.Comfortable working independently and cross-functionally in a remote environment.Proven ability to manage high-volume scheduling, shifting priorities, and sensitive communications.Must be available to work during core PST hours.PreferredExperience in event planning, retail operations, or brand activations.Familiarity with tools like G-Suite, Slack, Notion, Asana, and expense management platforms.Passion for mental health, mission-driven work, or creative industries.What You'll GainA key seat at the table of a mission-led, fast-growing brand.Direct exposure to business operations, brand strategy, and cross-functional leadership.Opportunity to contribute to high-impact projects that combine commerce and cause.A dynamic, remote-first culture rooted in purpose, creativity, and community.#J-*****-Ljbffr

  • Global Executive Assistant To Senior Executives | Growth

    hace 3 semanas

    Xico, México Keller Executive Search A tiempo completo

    A global executive search firm is seeking a proactive Executive Assistant based in Mexico City.Responsibilities include managing calendars, drafting correspondence, and liaising with clients.The ideal candidate will possess significant administrative experience with strong organizational skills and excellent communication abilities.This role offers a...

  • Executive Assistant

    hace 3 semanas

    Xico, México Remote Leverage A tiempo completo

    HIRING REMOTE Executive Assistant - Multiple positions immediately available.Compensation: $*******-$******* USD/MONTHLY!!We help US businesses hire applicants from Latin America and the Philippines, and we have multiple open Executive Administrative Assistant positions we need to immediately hire.ResponsibilitiesCalendar management for executivesAid...

  • Executive Assistant

    hace 3 semanas

    Xico, México Cs Outsource A tiempo completo

    Join to apply for the Executive Assistant role at CS OutsourceWe're seeking a Remote Executive Assistant who is highly organised, detail-oriented, and creatively inclined.This role blends executive-level administrative support with creative design tasks—ideal for someone who enjoys both structure and creativity.You'll help manage schedules, communication,...

  • Executive Assistant

    hace 3 semanas

    Xico, México Jobsity A tiempo completo

    Get AI-powered advice on this job and more exclusive features.The Executive Assistant provides high-level administrative support to senior management, ensuring smooth day-to-day operations and enabling effective executive decision-making.This role requires excellent organizational skills, strong communication abilities, and the discretion to manage...

  • Executive Assistant

    hace 3 semanas

    Xico, México Talent Coach A tiempo completo

    We are looking for a highly skilled Executive Assistant to the CEO who can act as a trusted partner and ensure smooth day-to-day operations at the highest executive level.This is a strategic position that goes far beyond traditional administrative support.Compensation & BenefitsSalary: $40,000 MXN - $50,000 MXN / month and other corporate benefitsOn-site...

  • Executive Assistant

    hace 3 semanas

    Xico, México Sparclean Marble A tiempo completo

    Their tasks include organizing files, preparing documents, managing office supply inventory and scheduling appointments.Good knowledge of OfficeSuite is required.**Job Types**: Part-time, TemporaryContract length: 3 monthsPart-time hours: 25 per week**Salary**: $7,****** per month**Experience**:- Executive assistant or secretary: 1 year...

  • Executive Assistant

    hace 3 semanas

    Xico, México Romo Headhunters A tiempo completo

    Executive Assistant - Hybrid (Mexico City)A high-performingExecutive Assistant needed to support a fast-paced founder in the Life Insurance, Loan Brokerage, and Financial Services industries.This hybrid role (remote with occasional on-site meetings in Mexico City) is ideal for someone with 10+ years of EA experience, preferably with CEOs or entrepreneurs,...

  • Executive Assistant

    hace 3 semanas

    Xico, México Integreon Managed Solutions A tiempo completo

    **Job Title** - Executive Assistant**Location**: Mexico City (Hybrid; US Eastern Time or US Pacific Time; 8am to 6pm)**Reporting Manager**: Project Manager**Role Summary**:Work as an **Executive Assistant** supporting a **Global Legal Department**, working with directors and their assistants to manage scheduling and communication in a fast-paced...

  • Executive Assistant

    hace 3 semanas

    Xico, México Level Access A tiempo completo

    Interested in working for a company that provides you a chance to grow professionally, give back to society, and build your career?If so, Level Access may be the right company for you.We are seeking a highly organized, and proactive **Executive Assistant** to support the executive leaders.This role requires a high level of confidentiality, professionalism,...

  • Executive Assistant

    hace 3 semanas

    Xico, México Encora A tiempo completo

    Years of Experience : 10+ years Job Mode : Full-Time Work Location : Remote from Mexico Job Summary : The Executive Assistant provides organized and detail-oriented executive support, including but not limited to managing calendars, scheduling travel arrangements, coordinating meetings and events, independently handling emails, data entry, expense report...