Office Coordinator

Who We Are Authentic is a unified platform that integrates M&A, brand strategy, creativity and digital innovation to unlock the power of its global Lifestyle and Entertainment portfolio. As the world’s largest sports and entertainment licensing company, Authentic connects strong brands with best-in-class partners to optimize long-term value in the marketplace. Its brands generate more than $32 billion in global annual retail sales and have an expansive retail footprint in more than 150 countries, including 13,000-plus freestanding stores, shop‑in‑shops and 400,000 points of sale. Authentic transforms brands by delivering powerful storytelling, compelling content, innovative business models and immersive experiences. It creates original marketing strategies to drive the success of its brands across all consumer touchpoints, platforms and emerging media. Why Authentic You’ll be able to access the resources and scale, while leveraging innovative technology and a nimble environment. What we’re saying is, this isn’t your average day job. If you’re hungry to drive ideas into action and own your career, let’s chat. Our team is rapidly innovating to evolve and define the future of our brands. With the help of some of the brightest minds in retail, marketing, licensing, legal and more, we are building the intersection of digital and experiential marketing to help achieve that mission. We reimagine, evolve and transform brands At Authentic, we foster an inclusive workplace where diversity of thought and expertise drive competitive advantage. Our global teams are built by go‑getters who contribute unique perspectives and push the boundaries of creativity and innovation. Headquartered in New York City, Authentic has offices in major metropolitan cities including Los Angeles and Miami, as well as Toronto, Mexico City, London, and Shanghai. Office Coordinator The Office Coordinator is responsible for ensuring smooth day‑to‑day operations of two office locations. This role supports the Senior Manager, Operations, by managing administrative tasks, maintaining office systems, coordinating meetings and events, and acting as point of contact for internal and external stakeholders. Greet and assist visitors, clients, and vendors in a professional and friendly manner. Oversee the day‑to‑day administrative and operational functions of two office locations, ensuring it runs smoothly, efficiently, and safely. Manage and track office supply inventory and place orders for each office as needed. Support HR and IT with onboarding logistics, including workspace setup, keycard access, and welcome kits. Coordinate with IT, HR, and facilities teams to ensure systems and services run smoothly. Coordinate scheduling and preparation for meetings, including setting up conference rooms and organizing lunches and refreshments. Provide executive and administrative support, including scheduling meetings and travel arrangements. Maintain internal directories, seating charts, and organizational charts. Assist with audits, expense tracking, and budget related tasks as required. Process incoming and outgoing mail and packages. Maintain office cleanliness and organization in collaboration with cleaning staff. Help plan and coordinate office events, meetings, and celebrations. Manage vendor relationships, including onboarding, communication, and ensuring timely payments and invoice processing in coordination with the finance or accounting team. Provide PR and VM support relating to incoming product management and event coordination as needed. Primary Location Salary Range $70,000 - $80,000 Fraud Alert: Unauthorized Job Offers and Impersonations We have been made aware of fraudulent job offers and interview requests being sent by individuals falsely claiming to represent Authentic. These scams are often initiated via email, employment websites and social media, and may include fake interview requests, offer letters or attempts to collect personal and financial information. Please note: All legitimate Authentic job postings can be found only on our official website (authentic.com) or through our verified LinkedIn page (https://www.linkedin.com/company/weareauthentic). Authentic does not conduct interviews over Teams or Zoom without prior email correspondence from a verified @authentic.com email address. We will never ask you for sensitive personal information, payment or banking details as part of the hiring process. If you believe you’ve been contacted by someone impersonating an Authentic team member, please report it immediately by emailing peopleandculture@authentic.com. Authentic is an equal‑opportunity employer and we value and embrace the diversity and inclusion of all Team Members. We do not discriminate on the basis of gender, gender identity, sexual orientation, race, national origin, disability, age, marital status, protected veteran status, or other legally protected status. For individuals with disabilities or religious obligations who would like to request an accommodation, please contact talent@authentic.com To access Authentic's Privacy Policy, which contains information regarding data collected from job applicants and how we use it, please click here: https://authentic.com/pages/privacy-policy #J-18808-Ljbffr