Executive Administrative Assistant

hace 2 semanas

Xico, México Global Innovation A tiempo completo

**Job Title**: Executive Administrative Assistant**Location**: Lake City, Florida, USA (remote)**Job Overview**:**Key Responsibilities**:**Calendar and Schedule Management**:- Manage and prioritize appointments, meetings, and events for the executive team.- Coordinate and schedule internal and external meetings, ensuring the executive's time is used effectively.**Communication Management**:- Screen and prioritize communications, responding as needed on behalf of the executive.**Travel and Logistics Coordination**:- Arrange all travel logistics, including flight, hotel, and transportation bookings for domestic and international trips.- Prepare detailed itineraries and ensure all necessary documents are for business travel.**Document Preparation and Management**:- Draft, edit, and proofread correspondence, reports, and presentations as required.- Maintain an organized filing system for both digital and physical documents.**Meeting and Event Coordination**:- Schedule and prepare materials for meetings, including agendas, presentations, and follow-up tasks.- Take meeting notes and ensure timely distribution of meeting minutes.**Project Support and Management**:- Assist with the coordination of key projects, ensuring deadlines and milestones are met.- Track and report on the status of ongoing projects or initiatives.**General Administrative Support**:- Handle a variety of tasks such as office supplies, expense reports, and other administrative duties.- Provide support for special projects as requested by the executive team.**Required Qualifications**:- Fluent in **Spanish** and **English (professional).**:- Proven experience as an Executive Administrative Assistant or similar role supporting senior-level executives.- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software.- Excellent communication skills, both written and verbal, with the ability to interact professionally with executives, clients, and team members.- Strong organizational skills and attention to detail, with the ability to multitask and manage multiple priorities.- High level of discretion and confidentiality when handling sensitive information.- Ability to work independently and as part of a team in a fast-paced environment.**Preferred Qualifications**:- Associate or bachelor's degree in business administration, Communications, or related field, is not required but a plus.- Experience with event planning or project management.- Familiarity with office management software and tools (e.g., Google Workspace, Slack, etc.).Pay: $290,****** per year**Experience**:- Executive Administrative Assistant: 1 year (preferred)**Language**:- English (preferred)Work Location: In person

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