Bookkeeping Admin Assistant
hace 1 día
Bookkeeping Admin Assistant Job ID: DAVDJ1 Industry: Landscaping & Design Location: LATAM (Colombia, Mexico & Brazil) Job Status: Part Time Work Schedule: 12:00pm to 4:00pm PST Salary: $6 - $8 Target Start Date: ASAP Role Overview The client runs a seasonal service based business with recurring customers and ongoing billing cycles.The business experiences higher volume during spring and early summer and requires strong organization, accuracy,and long term support. This role is intended to be a long term position, not a short term or temporary role. About the Role We are looking for a reliable and detail oriented Virtual Assistant to support billing, bookkeeping, and administrative operations. The main goal of this role is to take backend and administrative tasks off the owner's plate so they can focus on growing the business. This position starts part time with room for growth based on performance and business needs. Key Responsibilities Customer Onboarding: Set up new customers in billing and payment systems. Payment Processing: Enter and update customer credit card information securely; send invoices and ensure correct weekly or monthly billing. Collections & Follow-ups: Proactively follow up on declined payments and contact customers via phone or email to obtain updated payment details. Bookkeeping: Perform basic bookkeeping tasks and record transactions accurately in QuickBooks Desktop. Data Management: Manage billing data using Invoice2Go and maintain updated customer lists using Google Sheets. Business Admin: Handle administrative backend tasks such as registrations, insurance documents, and general records. Communication: Make outbound calls to customers regarding billing questions or payment issues as needed. Ad-Hoc Support: Support additional administrative tasks and rental property information management as assigned. Qualifications & Skills Language: Highly fluent English (spoken and written) for professional customer interaction. Bookkeeping: Hands-on experience using QuickBooks Online (knowledge of Desktop is a plus, but Online is the primary tool). Technical Proficiency: Strong experience with Google Workspace (especially Google Sheets). Billing Security: Comfortable and responsible when working with sensitive customer billing and credit card information. Communication: Comfortable making phone calls to US-based customers when required. Soft Skills: High attention to detail, accuracy, and a strong sense of confidentiality and trust. Nice to Have Experience using Invoice2Go or similar invoicing platforms. Experience working with seasonal or service-based businesses. Basic understanding of collections and accounts receivable. #J-18808-Ljbffr
-
Virtual Bookkeeping
hace 1 día
Mexico City Inside Out A tiempo completoA seasonal service-based company is seeking a reliable Bookkeeping Admin Assistant to support billing and administrative operations. This part-time role includes responsibilities like customer onboarding, payment processing, and bookkeeping tasks. The ideal candidate should be highly fluent in English, have experience working with QuickBooks Online and...
-
Remote Bookkeeper
hace 1 día
Mexico City Paired A tiempo completoA global staffing agency is looking for a detail-oriented Bookkeeper/Admin Assistant to work remotely. In this dual-role position, you will manage accounts receivable and support daily administrative operations. The ideal candidate will have at least 1-2 years of bookkeeping experience, proficiency with spreadsheets, and excellent communication abilities....
-
High Level Executive Admin Assistant
hace 3 días
Mexico City Remote Leverage A tiempo completoOverview Hiring REMOTE High Level Executive Admin Assistant - Multiple positions immediately available. We help US businesses hire applicants from various countries for REMOTE job opportunities, and we have multiple open High Level Executive Admin Assistant positions we need to immediately hire. You would be working directly with the business....
-
High Level Executive Admin Assistant
hace 1 día
Mexico City Remote Leverage A tiempo completoOverview Hiring REMOTE High Level Executive Admin Assistant - Multiple positions immediately available. We help US businesses hire applicants from various countries for REMOTE job opportunities, and we have multiple open High Level Executive Admin Assistant positions we need to immediately hire. You would be working directly with the business....
-
Remote Insurance Admin Assistant | Paid Training
hace 3 días
Mexico City Elevate Teams A tiempo completoRemote Insurance Admin Assistant | Paid Training & Growth Elevate Teams•Ciudad de México, Ciudad de México, Mexico Descripción del trabajo A progressive remote work company is seeking an Insurance Virtual Assistant to provide administrative support to various U.S. insurance agencies. The ideal candidate will have at least two years of experience in...
-
Hybrid Global Projects Coordinator
hace 1 día
Mexico City Icpnet A tiempo completoA global content operations leader in Mexico City is seeking a detail-oriented Project Coordinator/Admin Assistant. The ideal candidate will manage projects, support RFP processes, and facilitate effective communication among teams. With at least 5 years of project coordination experience, strong communication skills, and a bachelor's degree, you'll play a...
-
Virtual Executive Assistant – Finance
hace 3 días
Mexico City Turbo Staffing® A tiempo completoVirtual Executive Assistant – Finance & Legal Support We are seeking a highly skilled Virtual Executive Assistant for a 60‑day remote contract to support a law firm, construction firm, and media company. This role is ideal for a detail‑oriented professional with a strong background in finance, real estate, and legal/paralegal support. Key...
-
Virtual Executive Assistant – Finance
hace 1 día
Mexico City Turbo Staffing® A tiempo completoVirtual Executive Assistant – Finance & Legal Support We are seeking a highly skilled Virtual Executive Assistant for a 60‑day remote contract to support a law firm, construction firm, and media company. This role is ideal for a detail‑oriented professional with a strong background in finance, real estate, and legal/paralegal support. Key...
-
Bilingual Operations
hace 1 día
Mexico City OutSta A tiempo completoA business solutions company is seeking a detail-oriented Business Assistant in Ciudad de México to support daily operations and streamline workflows. The ideal candidate will handle communication with clients, manage social media, and provide administrative support, requiring strong organizational skills and proficiency in Excel. This role is designed for...
-
Virtual Executive Assistant
hace 5 días
Mexico City TechBiz Global GmbH A tiempo completoAt TechBiz Global, we are providing recruitment service to our TOP clients from our portfolio. We are currently seeking an Virtual Executive Assistant / Project Manager specialist to join one of our clients' teams in Real Estate Design field. If you're looking for an exciting opportunity to grow in a innovative environment, this could be the perfect fit for...
