Administrative Assistant

hace 3 semanas

Saltillo, México John Deere A tiempo completo

There are 7 billion people on this planet. And by 2050, there will be 2 billion more... many moving into urban centers at an unprecedented rate. Making sure there is enough food, fiber and infrastructure for our rapidly growing world is what we’re all about at John Deere. And it’s why we’re investing in our people and our technology like never before in our 175-year history. Here the world’s brightest minds are tackling the world’s biggest challenges. If you believe one person can make the world a better place, we’ll put you to work. RIGHT NOW.

**Title**: Administrative Assistant
**Primary Location**: Mexico (MX) - Nuevo León IJD Monterrey
**Function**: Administrative / Clerical

**Main Responsibilities**:

- Performs a full range of administrative support duties of a confidential and challenging nature, typically in support of a unit or the head of a major function.
- Facilitates work flow through a manager's office using organizational knowledge to determine how to handle incoming requests and assignments, including work going to and from other managers.
- May perform a variety of duties commensurate with this level, e.g., develop and maintain intranet web sites, assist with administration and negotiation of car programs, submit financial reports, assist with system and procedures definition, and administer payrol; may receive project work consistent with the skills and skill level found in the job's other work. Multi-lingual skills are required.
- Responsible for the communication process through article reduction and event reviews.
- Creating communication material through Yammer, PowerPoint, Video etc.

**What Skills You Need**:

- Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.).
- Researches, resolves and responds to inquiries/concerns from internal and/or external customers.
- Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources in order to complete reports and special projects and/or provide timely information to various customers.
- Distributes information as appropriate to department members or internal/external customers. May perform analysis of data and resolve discrepancies following prescribed procedures.
- Receives and refers visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages. English Avanced.
- May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed.
- May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor or for supervisor's signature, and prepares documents for distribution.
- Conveys supervisor's instructions and requirements to others, and exchanges information with senior managers on the supervisor's behalf.
- Clerical expertise (examples: typing, collating, filing, stenography, etc.).
- Excellence in verbal and written communication forms with emphasis on persuasive communication, tact and negotiation.
- Knowledge of how to operate standard office equipment (examples: photocopier, fax machine, telephone).

**What Makes You Stand Out**:

- Experience with Excell (1 - 3 years)
- Experience with SAP (1 - 3 years)

**Education**:

- Bachelor's of Business (1-2 years or equivalent)
- Bachelor's of Communication (1-2 years or equivalent)
- Bachelor's degree in marketing (1-2 years or equivalent)

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