Opc Administrative Assistant

Req ID:412094

We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more than **75 000 **people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.

JOB TITLE & PURPOSE OF THE JOB

Job Title: SYS OPC Construction Manager Assistant

**Purpose of the job**:

- provide a confidential, effective and professional service to the Manager and his/her team
- assist the Manager to guarantee time efficiency, communication and organization- IN THE ORGANISATION

**Reports directly to**:
SYS OPC Construction Manager

Network & Links
- Internal
- Project team
- Management
- External
- customer
- providers (Carlson Wagonlit, hotels,..)- & AUTHORITIES

**Key accountabilities**:

- Managing and recording annual leave of Project team
- Liaising with project team on a regular basis to obtain various information for the SYS OPC Construction Manager and the Deputy Project Director
- Compiling reports, Minutes of meetings for Project reviews
- Travel arrangements - flights/hotel bookings
- Manage expenses sheets in the e-tools
- Diary management
- Prepare agendas for the meetings, write minutes
- Provide support in making PowerPoint presentations
- Provide the necessary support to new comers in the team
- Follow-up of vehicles maintenance program (status, gas, physic conditions..)
- Possible Support OPC Team- PREREQUISITES & REQUIRED COMPETENCES

**Educational Requirements**:
**Mandatory**:

- Degree level
- Driver license (minimum type A)

**Desirable**:

- shorthand and typing
- English

**Experience** **Mandatory**:

- Good knowledge of Alstom & other functional areas within the organization
- Basic knowledge of domestic market
- Flexible and the ability to multi task
- Spanish speaker

**Competencies & Skills**:

- Trustworthy / Confidential / Discretion
- Sense of urgency
- Autonomy, good sense of initiative and ability to anticipate and solve issues
- Quality rather than quantity service
- Reactivity
- Good relationship and communication skills
- Team-spirit and customer focused

An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.

**Job Type**:Experienced

**Job Segment**:Secretary, Administrative Assistant, Administrative