Remote Executive Business Operations Assistant

hace 2 semanas

Desde casa, México Hire Latam LLC A tiempo completo

**_HireLatam is a premier recruitment agency that connects exceptional talent in Latin America with outstanding opportunities in the United States. _**_With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity. _**

**Job Title**:
**Remote Executive Business Operations Assistant **(100% Work From Home)**

**Location**:Remote from Latin America

**Position Type**:Full-time

**Salary**: $ 2500 USD / month

**Schedule**:40 hours a week (although some weeks may require additional time) Monday through Friday (8:00 am - 4:30 pm CDT)

Our client is a private equity firm that owns and operates multiple businesses. They are looking to hire a remote business operations assistant to help the owner manage his team more efficiently both on a personal and professional level.

**Responsibilities**:
**Personal Life**
- Event planning (dinners, future events)
- e.g. If client wants to host recurring dinners in two cities. He'll need you to build the requirements list of those dinner (eg. delivery, times, what days) and at the right time, ask him who he wants to attend and to write up a small blurb you can use to send the invites. Then manage the guest list and prompt him to invite more ppl if some of the originals decline the rsvp. And order the food for delivery, creating an easy flow for him to focus on the people and the experience rather than the logistics.
- He's going to start hosting an entrepreneurs workout at one of his companies (a gym). Client wants you to manage dealing with the coach who will teach it, working with the company on setting up the space, asking him who to invite, and managing the invite itself and rsvps.
- Or he wants to host a rooftop solar eclipse party in April. Instead of prompting him today on who he wants to come to, which creates a lot of distractions for him now, he'd like for you to be thinking about when you need to talk about that and bringing it up to him at that future date. In other words, when he has an idea for something in the future he wants you to be the one that makes it happen in the future.
- Calendar management
- Travel booking.
- House admin (across three houses in different cities)

Business

Our client leads two companies: a real estate private equity firm and a high-end fitness and wellness business. In both of those companies they use management tools including Asana and Notion. They also use other tools specific to those businesses. A big part of this role is helping the owner with the more administrative elements of those worlds tasks and follow-ups that he needs to do but that aren’t super specialized work (aka outside of his zone of genius).
- Help manage inbound administrative work (mail, requests for documents, compiling reports) and see them through to completion.
- Work with team members across both companies to manage small projects.
- Observe areas where our systems and reference materials are out of date or disorganized (e.g. our marketing boilerplate in Notion is out of date). Your job is to separate the demand to do this and the adminsitrative work of finding it versus asking me to focus just on what I’m good at which is rewriting it.
- Help organize projects in Asana across all teams at both companies. Specifically helping me keep my head clear about what I need to do and the demands for my time in those tools.
- I work on the legal structure and finance side of both of my companies. This means there are huge amounts of detail and lots of steps involved in most things I do. And each of those things involve a number of others. And we are often waiting for them to get things done. I’d like you to know where all of those things are in process and, when it’s needed, follow-up with those parties to get what we need to move forward. This will require some learning as some things do actually take time. But carrying the “is this done, what’s next” in my head can be overwhelming.

**Requirements**:

- Tech-oriented.
- Minimum of 3-5 years of experience in business consulting, project management, operations management and/or leading startups/teams/organizations.
- A bias for action and completion. It’s better to push to get something done and ask for feedback rather than asking me for extremely specific guidelines on every step.
- We’ll share guides and processes via Notion, Notion databases are powerful
- Must have advanced level of english proficiency (written and spoken)
- Must be located in Latin America

**Application Disclaimer: Please Read Before Proceeding

  • Executive Assistant

    hace 3 semanas

    Desde casa, México Wing Assistant A tiempo completo

    **Executive Assistant (Remote)** Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot. And we’re looking for an Executive Assistant to start immediately! **Duties and Responsibilities...

  • Remote Executive Assistant

    hace 3 semanas

    Desde casa, México Hire Latam LLC A tiempo completo

    **_HireLatam is a premier recruitment agency that connects exceptional talent in Latin America with outstanding opportunities in the United States. _**_With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're...

  • Remote Executive Assistant

    hace 2 semanas

    Desde casa, México Hire Latam LLC A tiempo completo

    **HireLatam is a premier recruitment agency that connects exceptional talent in Latin America with outstanding opportunities in the United States. **With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in...

  • Remote Executive Assistant

    hace 2 semanas

    Desde casa, México Hire Latam LLC A tiempo completo

    _HireLatam is a premier recruitment agency that connects exceptional talent in Latin America with outstanding opportunities in the United States. __With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in...

  • Remote Executive Assistant

    hace 3 semanas

    Desde casa, México Hire Latam LLC A tiempo completo

    **ONLY APPLICATIONS SUBMITTED THROUGH THE FOLLOWING LINK WILL BE CONSIDERED**: HireLatam is a premier recruitment agency that connects exceptional talent in Latin America with outstanding opportunities in the United States. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive...

  • Remote Executive and Operations Assistant

    hace 4 semanas

    Desde casa, México Hire Latam LLC A tiempo completo

    **ONLY APPLICATIONS SUBMITTED THROUGH THE FOLLOWING LINK WILL BE CONSIDERED**: HireLatam is a premier recruitment agency that connects exceptional talent in Latin America with outstanding opportunities in the United States. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive...

  • Remote Executive Assistant

    hace 2 semanas

    Desde casa, México Hire Latam LLC A tiempo completo

    **HireLatam is a premier recruitment agency that connects exceptional talent in Latin America with outstanding opportunities in the United States. **With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in...

  • Executive Assistant

    hace 3 semanas

    Desde casa, México Gracemark A tiempo completo

    Job details: **Experience in staffing, outsourcing, BPO, or recruiting agencies (Must to have)** **Salary**: $1000- $1200 Monthly Permanent Independent contractor English C1/C2 required. Location: Remote (Must have own equipment and stable internet connection) KEY RESPONSIBILITIES - Manage appointments and calendar - Book meetings - Build up a massive...

  • Remote Executive Assistant

    hace 2 semanas

    Desde casa, México Hire Latam LLC A tiempo completo

    HireLatam is a premier recruitment agency that connects exceptional talent in Latin America with outstanding opportunities in the United States. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the...

  • Executive Assistant

    hace 2 semanas

    Desde casa, México Hire Latam LLC A tiempo completo

    **Position**:Executive Assistant (Remote) I am looking for a full-time Executive Assistant to join my team that can (a) help me organize and execute workflow in my real estate business (3 country home short-term rentals with ranching operations) and (b) be a resource for project related research and other ad hoc requests. This is not a flex job - you will...

  • Remote Personal

    hace 2 semanas

    Desde casa, México HireLATAM A tiempo completo

    **_HireLatam is a premier recruitment agency that connects exceptional talent in Latin America with outstanding opportunities in the United States. _**_With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're...

  • Executive Assistant

    hace 4 semanas

    Desde casa, México Gracemark A tiempo completo

    **Executive Assistant** We're currently looking for an amazing Executive Assistant to help us provide administrative excellent and consistent support to the assigned executive, in order to facilitate, organize, ease and enable excellent execution of a productive executive agenda, with complex projects, initiatives and day-to-day unforeseen...

  • Executive Assistant

    hace 3 meses

    Desde casa, México Dagen Media, LLC A tiempo completo

    We are searching for executive virtual assistant. **Must be fluent in English**! Must have experience working as an assistant before. This will be a remote position. If you are interested please send your resume in **English**. English will be tested before interviewing. Pay: $14,000.00 - $16,000.00 per month **Language**: - English (required) Work...

  • Executive Assistant

    hace 4 semanas

    Desde casa, México Dagen Media, LLC A tiempo completo

    We are searching for executive virtual assistant. **Must be fluent in English**! Must have experience working as an assistant before. This will be a remote position. If you are interested please send your resume in **English**. English will be tested before interviewing. Pay: $14,000.00 - $16,000.00 per month **Language**: - English (required) Work...

  • Executive Assistant

    hace 7 días

    Desde casa, México Millwright A tiempo completo

    **Executive Assistant** Millwright Holdings is a holding company with three US marketing agencies (PR, content, social, digital) and a growing roster of international investments. The Executive Assistant reports to the CEO and provides direct support for the leadership across operations, HR, finance. This WFH role requires the handling of a wide range of...

  • Executive Assistant

    hace 3 semanas

    Desde casa, México Viva A tiempo completo

    **Why Viva?** Viva is on a mission to provide an unparalleled experience to our colleagues, clients, and communities. Our vision is to create over 1,000 new remote job opportunities in Latin America, while being the best place to work in the world. Over the past year, our team has grown by 3x and is located across 12 different countries. We have built a...

  • Lead Executive Assistant

    hace 1 semana

    Desde casa, México Udalenno A tiempo completo

    We are a growing stuffing agency that creates the connection between Managers who want to organize their life and to improve their life quality and Executive assistants who help the managers to reach their goals. We give the business owners and founders from the US and Western Europe the FREEDOM and time to focus on more important tasks. With our service an...

  • Executive Assistant

    hace 1 semana

    Desde casa, México Hire Latam LLC A tiempo completo

    **Position: Executive Assistant (100% Remote) **The Job** In this full-time, remote position, you'll work directly with the CEO, contributing significantly to a range of initiatives aimed at acquiring a portfolio of small businesses. Serving as a crucial asset in the early stages of our company's development, you'll also manage executive assistant duties...

  • Executive Assistant

    hace 2 meses

    Desde casa, México Prepared Hero A tiempo completo

    About Us Prepared Hero is at the forefront of the Direct-to-Consumer (DTC) ecommerce sector who “Innovate Consumer Safety to Bring Peace of Mind to Families Worldwide”. We are a brand that stands for readiness, quality, and a customer-centric approach, offering a seamless shopping experience to ensure our customers have easy access to our life-saving and...

  • Executive Assistant

    hace 1 semana

    Desde casa, México Pivot Solutions LLC A tiempo completo

    **Job Title: Executive Assistant** **Company: Pivot Solutions LLC** **Location: Remote.** **About Us**: Pivot Solutions LLC is a dynamic and forward-thinking company based in Phoenix, AZ. We are committed to excellence and strive for innovation in all that we do. Our team is dedicated to providing top-notch accounting and bookkeeping services, ensuring...