Executive Assistant

hace 3 días


Desde casa, México Millwright A tiempo completo

**Executive Assistant**
Millwright Holdings is a holding company with three US marketing agencies (PR, content, social, digital) and a growing roster of international investments. The Executive Assistant reports to the CEO and provides direct support for the leadership across operations, HR, finance. This WFH role requires the handling of a wide range of strategic, complex and highly confidential matters.
- Experience working directly with senior-level executives
- Excellent written, verbal and presentation skills
- Proven success in a project coordination role
- Nimble business mind with a focus on developing creative solutions
- Strong project reporting skills, with a focus on interdepartmental communications
- Possess an encouraging, can-do attitude
- Impeccable time management and multi-tasking skills

**Daily and Monthly Responsibilities**:

- Support leadership team with operational issues; manage a range of company initiatives to ensure deadlines are being met
- Work with cross-functional teams, including account staff, finance, and HR
- Manage, improve processes and procedures in HR, finance, and project management
- Support recruiting, new staff onboarding, training
- Organize and coordinate executive team scheduling, reporting, and travel
- Perform virtual office duties and manage records and databases
- Help coordinate business-wide procedures and work to improve existing processes for maximum clarity, efficiency, and success
- Attend leadership meetings and deliver progress reports to executive team
- Employee onboarding and offboarding

**Requirements and Qualifications**:

- Excellent oral and written communication skills
- Experience in marketing services, PR, advertising a strong plus
- Strong interpersonal skills and a knack for productive collaboration across varying departments, especially in a virtual environment
- Detail-oriented and data-driven
- Able to successfully organize, lead and direct large teams of people
- Proven problem solver who can make clear-headed decisions while under pressure
- Ability to analyze and compile large sets of data and present effective reports
- Highly experienced with project coordinating and management
- Self-motivated and self-sufficient
- Proficient in G-Suite and office productivity tools
- Knowledge of HR Systems (TriNet) a plus
- Bachelor’s degree and 5+ years’ experience in executive support

**What We Offer**:

- Friendly and collaborative work environment
- Competitive salary and benefits
- Fully work from home
- Generous open PTO and Paid Holiday policy
- Medical, Dental, Vision and FSA benefits
- 401K with employer matching

**Salary**: $16,000.00 per month

Application Question(s):

- How many years of experience do you have with Marketing Agencies?

**Experience**:

- Marketing Agencies: 2 years (required)
- Executive Assistant C-Suite Level: 3 years (preferred)

**Language**:

- English Advanced - Bilingual (required)

Work Location: Remote

Expected Start Date: 15/04/2024


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