Office Manager

hace 6 meses

Monterrey, México Fictiv A tiempo completo

**Fictiv Exists to Enable Hardware Innovators to Build Better Products, Faster**

Fictiv, coined the "AWS of manufacturing," is a leading technology company transforming the $350 billion manufacturing industry. Our cutting-edge cloud platform uses AI and machine learning algorithms to help companies build hardware at the speed of software. Come join our growing team

**Impact In This Role**

The Office Manager position is a dual-role involving Office Management and some People Operations (HR) responsibilities for our new and expanding Fictiv Mexico office. The Office Manager component of this position is responsible for overall front office activities, administration support, managing equipment, purchasing requests and facilities, and management of the building. This role will also be responsible for performing some People Operations-related duties in the following_ functional _areas: benefits administration, onboarding, offboarding, policy_ implementation, _and employment and employment law compliance.

**Areas of Responsibility**

**Office Management**
Provides general administrative support
Responsible for management of the building
Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.)
Supervises and coordinates overall administrative and office activities.
Supervises the maintenance & modification as needed of office areas and equipment, including layout, arrangement & housekeeping of office facilities.
- Negotiates _the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
Organize and supervise travel arrangement/hosting visitors

**People Operations**
Facilitates new employee onboarding, conducts new employee orientations; monitors learning and development initiatives and offboarding duties.
Performs benefits administration to include claims resolution, change reporting, approving invoices for payment, renewals and communicating benefit information to employees.
Serve as liaison between staff, HR and payroll administrator so that payroll has the information required to process payroll in a timely manner for each pay cycle
Recommends new approaches, policies and procedures to effect improvements in efficiency
Maintains compliance with federal and state regulations concerning employment
Participates as needed in special department projects
- Three to five years of office management experience preferred
- One to three years of human resources experience preferred
- Proficiency in business English & Spanish required
- Working knowledge of office processes
- Understanding of federal and state employment regulations, human resources affairs, legal compliance and experience with labor unions
- Excellent verbal and written communication skills
- Self-starter, manages time efficiently, able to complete work in a timely manner w/o supervision
- Excellent ability to establish priorities, coordinate work activities, multi-task and meet deadlines in a fast-paced dynamic work environment with accuracy and attention to detail
- Resourceful and able to find creative solutions, thinking beyond current systems and approaches toward continual improvement in HR affairs and the operation of the office
- Promote and drive company values and culture with the management team to create excellence consistently
- Operational flexibility is required to meet sudden and unpredictable business needs

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential_ functions _of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential _functions_.

While performing the duties of this job, the employee routinely is required to sit; walk; talk and hear; use hands to keyboard, fingers, handle, and feel; stoop, kneel, crouch, twist, crawl, reach, and stretch.

**PLEASE NOTE**: We ask that you include a copy of your resume/CV in English as well as Spanish. Thank you

**About Fictiv**

Our Digital Manufacturing Ecosystem is transforming how the next rockets, self-driving cars, and life-saving robots are designed, developed and delivered to customers around the world.

This transformation is made possible through our technology-backed platform, our global network of manufacturing partners, and our people with deep expertise in hardware and software development.

We're actively seeking potential teammates who can bring diverse perspectives and experience to our culture and company. We believe inclusion is the best way to create a strong, empathetic team. Our belief is that the best team is born from an environment that emphasizes respect, honesty, collaboration, and growth.

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