Administrative Coordinator

hace 4 semanas


Edo de México A.M. Best Company, Inc. A tiempo completo

**Overview**:
**Mexico City Office**

The Administrative Coordinator is responsible for performing various administrative and clerical tasks in different areas to support AMBAL's daily operations. This role is essential in maintaining the effectiveness and efficiency of office operations.

**Responsibilities**:

- Perform reception duties: greet visitors and set up meeting rooms
- Responsible for connecting boardroom users to the video call system
- Collect and distribute incoming office mail and prepare outgoing office mail
- Assist the Operations and Governance Manager with general administrative tasks as directed
- Place orders for office supplies, pantry, etc
- Manage relationships with office vendors
- Basic office management: replacing light bulbs, carpet cleaning, pest control, machine repair, etc
- Assist in preparing the starter kit for new staff, including the door access card, office keys, equipment request and setup, etc
- Collect access cards, keys, laptops, key fobs, etc., from departing employees
- Set up workstations for new employees
- Act as liaison for IT issues with the corporate office
- Prepare and organize staff events under the direction of the Operations and Governance Manager
- Company secretarial duties: prepare company minutes (relating to bank account changes, lease agreements, etc.) for submission to head office for signature
- Handle ad hoc office moves or renovations, working under the direction of the Operations and Governance Manager and Managing Director
- Process accounts payable - including preparing purchase orders (or similar documents), receiving vendor invoices, obtaining approvals, and preparing documents for payment
- Updating training systems, reports, and documents to be filed in reviews with the Ministry of Labor
- Perform other duties as assigned

**Qualifications**:

- 2 plus years of executive administrative experience supporting executives
- High School Diploma required. Bachelor’s Degree a plus

**Skills**:

- Ability to communicate effectively with management, both internally and externally
- Proven experience with Microsoft Office (Word, Excel and PowerPoint)
- Ability to work in a fast-paced environment
- Strong problem solving and analytical skills
- Exceptional oral and written communication skills
- Must be team oriented with a positive and outgoing demeanor
- Proficient in English at an upper/intermediate level, both spoken and written. Knowledge of spoken and written Portuguese a plus



  • Ciudad de México, Ciudad de México Cpkc A tiempo completo

    Job OverviewWe are seeking a highly skilled Administrative Coordinator to join our team at CPKC. This role will be responsible for overseeing the day-to-day operations of our terminal, ensuring seamless communication with suppliers and compliance with regulatory requirements.


  • Ciudad de México, Ciudad de México Hitachi High-Tech Mexico S.A. De C.V. A tiempo completo

    Company OverviewHitachi High-Tech Mexico S.A. De C.V., a leading global technology company, seeks an experienced administrative coordinator to support its operations in Mexico.


  • Ecatepec de Morelos, México Bombardier A tiempo completo

    **Overview:**Bombardier is a leading manufacturer of innovative transportation solutions. As an Administrative Support Coordinator, you will play a crucial role in supporting the Human Resources department.


  • Santiago de Querétaro, Querétaro de Arteaga, México Global Consults A tiempo completo

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Sales Coordinator to join our team at Global Consults. This role is ideal for individuals who excel in sales order management, customer service, and administrative tasks.About the RoleThe Administrative Sales Coordinator will be responsible for managing and fulfilling sales...


  • Santiago de Querétaro, Querétaro de Arteaga, México Fedex Express Lac A tiempo completo

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Coordinator to join our team at FedEx Express Latin America and Caribbean Division. As an Administrative Coordinator, you will be responsible for providing administrative support to our front-line operations, ensuring that tasks are completed efficiently and effectively.Key...


  • Ciudad de México, Ciudad de México Iluminar Lighting Llc A tiempo completo

    Job SummaryWe are seeking a highly skilled Administrative Coordinator to join our team at Iluminar Lighting LLC. This is a full-time position that requires strong organizational and communication skills, as well as the ability to work independently with minimal supervision.About the RoleThe successful candidate will be responsible for preparing and filing...


  • Santiago de Querétaro, Querétaro de Arteaga, México Kerry A tiempo completo

    About KerryKerry is the world's leading taste and nutrition company for the food, beverage, and pharmaceutical industries. Our mission is to create healthier, tastier, and more sustainable products consumed by billions of people worldwide.Job OverviewWe are seeking an Administrative Operations Coordinator to oversee end-to-end Lifecycle case administration...


  • Ciudad de México, Ciudad de México United Nations A tiempo completo

    About the RoleWe are seeking a highly skilled and experienced Senior Administrative Coordinator to join our team. The ideal candidate will be responsible for providing administrative support to our organization, ensuring the smooth operation of our daily activities.Company OverviewThe United Nations is an international organization that works towards...

  • Scheduling Coordinator

    hace 7 meses


    México ELEVATE A tiempo completo

    **Role** Assessment Coordinator **Location** Monterrey, Mexico **Who we are** At LRQA, we offer a unique and impactful career journey designed to empower our teams to influence change. Join our team for a truly international experience. With 24+ offices globally (and still growing), you will have exposure to real issues that span the globe. Fasten your...

  • Studio Coordinator

    hace 4 meses


    Ciudad de México, CDMX SCHOOL OF ROCK PEDREGAL A tiempo completo

    **BUSCAMOS STUDIO COORDINATOR** Para el Front Desk de la Escuela en Jardines del Pedregal, CDMX. **Título del puesto: Coordinador de estudio** **Reporta a: Manager / Propietario de Franquicia** School of Rock es la Escuela Original de Música interactiva basada en la interpretación fundada en Filadelfia. Con más de 240 escuelas y una marca sólida...


  • México Absolute Software A tiempo completo

    Absolute is looking for a Professional Services Coordinator (“**Coordinator**”) to join our Professional and Managed Services team. We are looking for a highly organized Coordinator to manage the calendars of Absolute’s professional service technical staff. In this role, you will be creating new projects in our activity tracking platform, setting up...


  • Ciudad de México, Ciudad de México Fedex Lac A tiempo completo

    Explore an exciting opportunity to join FedEx Lac as a highly skilled Administrative Billing Coordinator. In this role, you will be responsible for coordinating and monitoring the completion of administrative tasks and activities related to front-line operations.Key Responsibilities:Monitor batches of airway bills and ensure timely submission of duty and tax...

  • Scheduling Coordinator

    hace 4 meses


    México, Pue. ELEVATE A tiempo completo

    **Role** Assessment Coordinator **Location** Monterrey or Puebla, Mexico **Who we are** At LRQA, we offer a unique and impactful career journey designed to empower our teams to influence change. Join our team for a truly international experience. With 24+ offices globally (and still growing), you will have exposure to real issues that span the globe....

  • Executive Assistant

    hace 7 meses


    Ciudad de México Page Personnel A tiempo completo

    Asistir a directores en temas administrativos & MKT - Experiência mínima de 6-8 años como Asistente / Sales & MKT Coordinator **Sobre nuestro cliente**: Empresa transnacional del sector tecnológico busca Executive Assistant - Sales & MKT Coordinator **Descripción**: Principales responsabilidades - Reportaría a la directora general con apoya de agenda...

  • Facilities Coordinator

    hace 4 meses


    Ciudad de México, CDMX BSB-JLL - LaSalle Services, MEX A tiempo completo

    En JLL tenemos un compromiso muy grande con la diversidad, es por ello que fomentamos la inclusión de todas las personas en igualdad de condiciones; es decir, que no discriminamos por discapacidad, orientación sexual, identidad de género, sexo, raza, grupo étnico, religioso, y/o apariencia física. Trabajamos todas nuestras búsquedas con base en esta...

  • Coordinator

    hace 8 meses


    México Upwork A tiempo completo

    **Company Description** Upwork Managed Services As a Coordinator, you will be responsible for providing a range of administrative support for Upwork Managed Services programs. This role requires teamwork, excellent time management, and precise prioritization of tasks. You must have a strong work ethic, clear communication and people skills, and possess...


  • Edo. de México JLL A tiempo completo

    About JLL - We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an...


  • Ciudad de México, Ciudad de México Sagan A tiempo completo

    Job Title: Installation CoordinatorLocation: Remote work possible within specified time zones.We are seeking a highly organized Installation Coordinator to join our team at Sagan, an exclusive membership community for top executives, founders, and CEOs. Our mission is to bridge the gap between global talent and US-based businesses, connecting candidates from...


  • Ciudad de México, Ciudad de México Givaudan A tiempo completo

    At Givaudan, we are passionate about creating delightful taste and scent experiences that touch people's lives.About UsWe have a rich history of innovation and creativity, with over 16,000 employees around the world who share our vision to make a positive impact on billions of people. Our culture is built on a foundation of kindness, humility, and a love for...

  • Change Coordinator

    hace 3 meses


    Ciudad de México, CDMX Bayer A tiempo completo

    **Change Coordinator** **Purpose**: The change coordinator is responsible for initiating, managing, and coordinating technical changes and project changes for Consumer Health products. This role involves collaborating with cross-functional teams ensuring compliance with local regulations and Bayer SOPs (Standard Operating Procedures) and managing the...