Chief of Staff
hace 3 días
About Us
While Spellman is not a household name, our products are used to make and often power many of the most advanced technologies that make modern life possible. With design and manufacturing sites in North America, Europe and Asia, we have become the preferred provider of high voltage power solutions for OEMs pushing the boundaries of technology around the world by designing and producing the products they need to power progress.
The role requires a motivated and adaptable individual to support the Mexico Managing Director as Chief of Staff to act as an analyst, project manager and communicator. The Chief of Staff oversees and manages a broad agenda in supporting projects and initiatives at a high level and to high standards. The person in this position will provide comprehensive research, project management, process improvement and administrative coordination to ensure the efficient and effective day-to-day functioning of the Mexico Managing Director. This position requires an eagerness to learn, creative problem solving, and a strong business acumen. The Chief of Staff role encompasses five primary accountabilities: preparation for and facilitation of critical Managing Director meetings; coordination/orchestration of projects or commitments directly involving the managing Director and his direct reports; independent leadership of special MD-initiated projects; development of key communication and research on behalf of the Managing Director; and proactive identification of issues that could impact the successful achievement of organizational goals.
What You Will Do:
- Assist the managing Director in facilitating effective decision-making and act as sounding board for new ideas and initiatives.- Provide oversight and guidance on high priority projects on behalf of the managing Director.- Ensure the MD’s action items are addressed properly, efficiently, and judiciously by keeping track of progress until resolved.- Create communications and presentation materials for the MD as needed by gathering data from various resources across the organization.- Participate in regular meetings with key stakeholders to discuss MD -related projects and issues, represent the expectations and priorities of the MD and relevant functions and consult the MD for specific decisions, as appropriate.- Research and fact-check using company databases and external sources; develop and maintain Key Performance Indicators and other company metrics.- Contribute to the effectiveness of the MD by triaging and responding to inquiries at his request in person or in writing.- Plan and provide logístical support for executive level meetings including agendas, minutes and logistics.- Analyze data as requested by the MD and other leaders.- Control expenditures within limitations of project budget.- Support the MD in improving current processes to optimize procedures for efficiency and productivity.
What You Need:
- Bachelor’s degree in business or a related field- Ability to assist the MD in making effective decisions and serve as a sounding board for new initiatives- Skills in providing guidance and oversight on high-priority projects- Proficiency in managing and tracking the MD's action items to ensure they are addressed efficiently and effectively until resolution- Capability in creating communication and presentation materials by synthesizing data from multiple organizational resources- Experience in participating in meetings with key stakeholders to discuss Managing Director-related projects, represent the MD’s priorities, and provide consultative support on decisions- Ability to effectively triage and respond to inquiries directed to the MD, both in person and in writing- Experience in planning and providing logístical support for executive-level meetings, including setting agendas and recording minutes- Competency in analyzing data as requested by the MD and other leaders- Experience in controlling expenditures within the constraints of project budgets.- Note to Recruiters and Placement Agencies: Spellman High Voltage Electronics does not accept unsolicited agency resumes. Please do not forward unsolicited agency resumes to our website or to any Spellman High Voltage Electronics employee. Spellman High Voltage Electronics will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Spellman High Voltage Electronics and will be processed accordingly._
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