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Accounts Payable Specialist

hace 2 meses

Monterrey, Nuevo León, México Sutherland Global A tiempo completo
Accounts Payable Analyst Job Description

Sutherland Global is seeking a detail-oriented and reliable individual to join our team as an Associate Account Payable - Accounting. We are a group of driven and hard-working individuals who are passionate about delivering exceptional results.

Key Responsibilities:

  • Execute Accounts Payable related activities, including invoice processing, payments processing, vendor maintenance, and query resolution.
  • Process invoices in any ERP system, such as PeopleSoft or tools like Ariba.
  • Handle exception management in the workflow and clear the same.
  • Handle calls and queries from vendors.
  • Manage vendor setup: adding, editing, or deleting/closing vendor information.
  • Prepare payment details and load payment due data into the bank platform.
  • Prepare payments schedule and ensure prompt payment preparation accordingly.
  • Prevent any risk of double payment by stamping all documents "paid" once the payment approval process is completed.
  • Take initiative to ensure cross-training/self-learning is completed as per the goals assigned.
  • Attend all internal huddles for process updates.
  • Prepare journal entries for adjustments and corresponding accounting reconciliations.
  • Handle PO exceptions.
  • Manage time efficiently and keep track of multiple schedules.
  • Strengthen relationships by developing trust and professional rapport with employees and team members; work as a team player.
  • Develop contacts outside immediate work area for obtaining, verifying, or providing information concerning accounting documents.
  • Conduct monthly accounting analysis and ad-hoc reports.
  • Assist in month-end closing with accurate posting and accrual of all expenses, and support other accounting areas as required.
  • Ensure legitimacy of Accounts Payable ledger and General Ledger.
  • Assist in the review of General Ledger and accuracy of data therein.
  • Collect all tax certificates and statutory documentation required from vendors.
  • Monitor provision accounts on a monthly basis and ensure all bills are received in time from all departments and vendors.
  • Monitor advances and follow up with vendors/employees for bills or refunds.
  • Perform all Accounts Payable sub-ledger bookings and verify that Accounts Payable sub-ledger and General Ledger balances match.
Qualifications:
  • A customer-oriented attitude, handling first level of communications and issues.
  • The capacity to efficiently manage time and keep track of multiple schedules.
  • Good verbal and written communication skills.
  • A pro-active attitude in developing trust and professional rapport with employees and team members; work as a team player.
  • A bachelor's Degree / Professional Degree in Finance/Accountancy/Banking or equivalent.
  • Relevant work experience of 1-2 years in AP/Accounting.
  • Intermediate to advanced Excel skills: pivot tables, filters, linked worksheets, formulas.
  • A digital solutions-oriented mindset.
  • Bilingual in English and Spanish, with English proficiency at B2 level.