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Executive Support Specialist
hace 2 meses
We are seeking a highly skilled and experienced Executive Support Specialist to join our team at Advanced Energy Industries, Inc. as an Administrative Liaison. This role will provide administrative support to our Chief Operations Officer and other departments as needed.
Key Responsibilities- Provide exceptional administrative support to the Chief Operations Officer and other departments, including scheduling, travel coordination, and expense report management.
- Manage the activities of travel, including scheduling, processing of expense reports, and maintenance of records and receipts.
- Coordinate activities with on-site contractors or outsourced resources providing travel services.
- Schedule and coordinate meeting requests, team meetings, and events, and assist in managing schedules to best meet the needs of the business.
- Maintain and order office supplies and work supplies as needed.
- Act as administrative support to the HR department and other departments as needed.
- Provide professional, prompt customer service to all front desk users.
- Coordinate executive travel by partnering with Advanced Energy's travel service to book travel and transportation, process expense reports, and maintain records and receipts.
- Provide exceptional customer service to visitors, including foreign employees, and provide all necessary travel information.
- Manage immigration procedures.
- Maintain confidentiality and handle information tactfully and professionally.
- Adhere to corporate guidelines for dress and attire.
- 3-5 years of executive administrative assistant experience.
- Advanced communication skills, including bilingual proficiency in Spanish and English.
- Advanced Microsoft Office skills.
- High degree of professionalism in interactions and attire.
- High level of interpersonal skills to handle sensitive and confidential situations.
- Strong attention to detail.
- Ability to work in a fast-paced environment with demonstrated ability to manage multiple competing tasks and demands.
- Analytical ability required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
Bachelor's degree preferred.
