Administrative Services Coordinator

hace 1 semana

Irapuato, Guanajuato, México Metso Outotec A tiempo completo

Estimated Salary: $60,000 - $80,000 per year.

About the Job:

The Administrative Services Coordinator will be responsible for providing administrative support to senior managers, handling requests and queries in a timely and efficient manner. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Main Responsibilities:

  • Handling administrative requests and queries from senior managers
  • Attending reception tasks and managing access control for internal employees and visitors
  • Supervising the canteen and maintaining optimal cleanliness standards
  • Managing conference room supplies and ensuring they are available as needed
  • Maintaining and managing supplies for stationery, canteen, and general services
  • Controlling correspondence and supporting with accommodations and logistics for main visitors
  • Arranging travel support for managers and working collaboratively with team members
  • Supporting with phone calls and SAP requisitions for areas without SAP access
  • Processing SAP tasks at the end of each month and beginning of the next regarding production orders
  • Coordinating internal training, attendance lists, and coffee break services
  • Supervising outside company cleaning jobs, reporting staff inconsistencies, and contacting emergency dependencies when necessary
  • Supporting the HR department with interview controls for future vacancies on-site
  • Implementing and maintaining branding in facilities
  • Reporting any unsafe conditions or deterioration/damage of office equipment or furniture
  • Supporting the senior procurement officer by contacting suppliers for quotes or following up on procurement processes
  • Creating internal announcements (anniversaries, birthdates, internal communications)
  • Supporting internal recognition programs (employee of the month, best employee, 5's, safety)
  • Assisting with internal staff events through the indirect procurement department (sporting, social, year-end holidays)
  • Tracking training Attendance Lists in the Federal Labor Systems and DC3 constancy

Required Skills and Qualifications:

  • High school diploma or equivalent
  • Proven administrative experience
  • Strong time management skills and multitasking ability
  • Excellent communication skills, both verbally and written
  • Able to work effectively in a team environment
  • Exceptional public speaking and interpersonal skills
  • Ability to communicate and present ideas effectively
  • Decision-making skills and problem-solving abilities

Benefits:

This role offers a competitive salary, opportunities for growth and development, and a dynamic work environment. The successful candidate will have the chance to work with a multinational company like Metso Outotec, where diversity is valued and respected.

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