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Latin America Subgrants Manager

hace 2 meses

Ciudad de México, Ciudad de México Personal Choice Financial Advisors, LLC A tiempo completo
About the Opportunity

We are seeking a highly skilled and experienced Subgrants and Financial Manager to join our team at Personal Choice Financial Advisors, LLC. This is a fully remote role, and our ideal candidate is based in Colombia, Mexico, or Ecuador. Remote candidates based elsewhere in Latin America will also be considered.

Key Responsibilities
  • Subgrant Management
    • Collaborate with the Activity Director and other project staff to coordinate and monitor project implementation.
    • Efficiently manage subgrant transactions in ERP to ensure accurate and quality reporting.
    • Facilitate smooth project start-up by coordinating with subgrantees during the onboarding process.
    • Oversee the collection of required local partner documentation, including registration, capacity questionnaires, budget inputs, and negotiations.
    • Provide technical and operational capacity-building to subgrantees.
    • Oversee the full cycle of subgrant management activities, from solicitation through selection, pre-award assessment, negotiation, monitoring/compliance, and closeout.
    • Act as the primary point of contact for local subgrantees and contractors, fostering positive relationships.
    • Ensure grants administration is compliant with funder requirements and approved Grants Manual.
    • Review subrecipient financial reports and deliverables for accuracy, timeliness, and compliance with funder requirements and subaward agreements.
    • Maintain transparent and auditable grant paperwork filling systems.
  • Financial Management
    • Maintain comprehensive project accounting records in ERP, adhering to funder requirements and Internews policies.
    • Monitor project budgets to ensure spending aligns with budgeted amounts.
    • Process accounting requests in ERP, such as expense report and wire transfer requests, in compliance with funder and Internews policies.
    • Work closely with the regional Business Manager and finance teams to assist in budget development and, when necessary, budget realignments.
    • Support the preparation and timely submission of financial reports to ensure regulatory compliance.
    • Analyze project expenses by line item for monthly reporting to project management.
    • Support VAT reporting for donors.
    • Collaborate with head office to ensure financial coordination.
  • Compliance and Reporting
    • Ensure subgrants are implemented in accordance with funder requirements and Internews policies.
    • Work closely with the grants and contracts team to establish and maintain compliance monitoring systems and produce compliance reports.
    • Conduct procurement documentation reviews for completeness and accuracy.
    • Perform periodic reviews of organizational compliance and internal control processes.
    • Facilitate start-up and close-out workshops to ensure staff understanding of contractual and compliance requirements.
    Qualifications
    • University degree in finance, accounting, business administration, or another closely related field OR equivalent lived/professional experience.
    • A minimum of five years of relevant professional experience.
    • Demonstrated experience in subgrant and financial management for international development projects, specifically with USAID funding.
    • Proficiency in financial analysis, budget management, and reporting.
    • Fluency in Spanish and English required.
    • Excellent communication skills, both verbal and written, with the ability to work effectively in diverse teams.
    • Excellent attention to detail and strong organizational skills, with a commitment to accuracy.
    • Proficiency in financial software and tools, including Excel and accounting software.
    • Ability to travel occasionally to project sites in Latin America.