Project Management Assistant

hace 3 semanas

Xico, México Hotel Rehabs A tiempo completo
Project Management Assistant

We are seeking a highly skilled and motivated Project Management Assistant to join our team at Hotel Rehabs, a boutique general contractor specializing in transforming major branded hotels throughout the United States.

About Us

Hotel Rehabs is a tightly knit, dedicated force that delivers quality results on time and on budget. We offer competitive salaries, benefits, and a unique work environment that supports success.

Job Summary

The Project Management Assistant will be an integral part of our project management and field team, supporting regular meetings with hotel ownership and establishing credibility as a key project member to the client. The successful candidate will have a strong understanding of project planning, change management, and issue resolution.

Key Responsibilities
  • Monitor and support regular meetings with hotel ownership
  • Establish and maintain credibility as a key project member to the client
  • Monitor/identify, manage and resolve/escalate field issues
  • Coordinate related change orders with in-field management, subs and ownership
  • Ensure understanding of SOW changes through project process
  • Assist with schedule setup process, updates and publications
  • Support project during pre-con, active con and closeout by ensuring appropriate coordination is maintained based on project needs
  • Buyouts
  • Draft SOW document and meticulously ensure all scope is communicated/clarified
  • Assist with Building Connected to source, vet sub-contractors relaying scope, schedule
  • Maintain awareness of and ensure sub compliance (W-9's, COI, licenses, lien release)
  • Ensure proper sub team is coordinated for project success, kick-off, contracts
  • Maintain on-going sub relationships through regular contact within project
  • Own the understanding of SOW, PIP, plans and issue resolution
  • Work with subs, field team to identify, understand and resolve field issues
  • Project related issue resolution/research as needed by PM
  • Payments
  • Field and coordinate payment inquiries and resolution where needed by PM
  • Within budget limits, review payments to vendors and subs following current process/compliance while resolving issues
  • Understand relationship between budgets, ERP and the BvA submission
  • Log Setup & Management
  • Submittals
  • RFI's
  • CO's
  • Monitor, manage submission and follow up on RFI's, submittals
  • Produce and distribute logs for Submittals, RFI's, CO's per SOPs
  • Take-Off & Take Off Verification
  • Comprehensive understanding of take-off process
  • Advanced understanding and usage of Bluebeam for take-offs
  • Support of necessary take offs for Pre-Con and SOW needs following SOP
  • PM Project Support
  • Support weekly and monthly updates for client distribution
  • Communicate with designer, architect, and procurement vendors and/or employees
  • Relay and maintain organized records to project team
  • General project support where needed
  • Manage Construction & Hotel Brand Compliance
  • Establish foundational understanding of brand standards and design scheme requirements
  • Ensure understanding of relationships to hotel brand standards, PIP, and SOW
  • Establish foundational understanding of ADA requirements
Requirements
  • Bachelor's degree in Construction Management, Engineering, Architecture or similar experience
  • 2-3 years of construction project management experience and/or tenant improvement experience
  • Fully proficient in English
  • Ability to travel to the US at least 25% in role
  • Proficiency in Microsoft Office and Excel
  • Experience in traveling construction groups preferred
  • Experience with PlanGrid and Bluebeam preferred

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

  • Executive Assistant

    hace 4 semanas

    Xico, México Potential Project A tiempo completo

    About Potential ProjectPotential Project is a global research, leadership development, and consulting firm that partners with leading organizations to unlock the full potential of the human mind. Our mission is to create a more human world of work, where people are focused, calm, and resilient, even in the most challenging situations.We have helped over...

  • Real Estate Virtual Assistant Position

    hace 1 semana

    Xico, México Wing Assistant A tiempo completo

    **Real Estate Virtual Assistant Role**We are seeking a skilled Real Estate Virtual Assistant to join our team at Wing Assistant. As a key member of our operations team, you will play a crucial role in helping us redefine the future of work for companies worldwide.**Key Responsibilities:**Manage listings and address customer inquiries, concerns, and...

  • Project Coordinator Assistant

    hace 7 días

    Xico, México Schneider Electric A tiempo completo

    At Schneider Electric, we are seeking a Project Coordinator Assistant to support our project management team.The ideal candidate will have strong organizational skills, be able to work effectively in a team environment, and have excellent communication skills.Responsibilities:Provide administrative support to project managers.Assist with contract and...

  • Executive Assistant

    hace 3 semanas

    Xico, México Tlnt A tiempo completo

    Executive Assistant OpportunityWe are seeking a highly organized and proactive Executive Assistant to support our co-founders at Tlnt. In this role, you will be responsible for managing day-to-day administrative tasks, streamlining communication, handling project management, and offering operational support.Key Responsibilities:Email Management: Manage and...

  • Cost Management Assistant

    hace 3 semanas

    Xico, México Turner & Townsend Group A tiempo completo

    Job Title: Assistant Cost ManagerAt Turner & Townsend, we're passionate about delivering exceptional results for our clients. As an Assistant Cost Manager, you'll play a crucial role in supporting our Cost Managers in managing commercial aspects of projects across various sectors.Key Responsibilities:Assist in preparing estimations for all design...

  • Cost Management Assistant

    hace 3 semanas

    Xico, México Turner & Townsend Group A tiempo completo

    Job Title: Assistant Cost ManagerAt Turner & Townsend, we're passionate about delivering exceptional results for our clients. As an Assistant Cost Manager, you'll play a crucial role in managing the commercial aspects of projects across various sectors.Key Responsibilities:Collaborate with Cost Managers to prepare estimations and valuations for all design...

  • Project Accountant Assistant

    hace 3 semanas

    Xico, México Voxelmaps A tiempo completo

    Job SummaryVoxelmaps is seeking a skilled Project Accountant Assistant to collaborate with our team in Mexico City. As a key member of our finance team, you will be responsible for reconciling and compiling data from various platforms, executing project accounting processes, and establishing positive relationships with project delivery teams and the broader...

  • Project Management Director

    hace 4 semanas

    Xico, México Global Payments A tiempo completo

    Project Management DirectorGlobal Payments is seeking a highly skilled Project Management Director to lead our Project Management Office (PMO). As a key member of our team, you will be responsible for driving project delivery and business execution towards strategic goals.ResponsibilitiesLead the PMO and set expectations with team members and...

  • Project Management Manager

    hace 3 semanas

    Xico, México Aecom A tiempo completo

    About the RoleAECOM is seeking an experienced Project Management Manager to lead our Underground Metro Line project in Bogotá, Colombia.Key ResponsibilitiesManage project schedules, finances, and resources to ensure timely and within-budget delivery.Develop and maintain project controls management plans in collaboration with clients and construction...

  • Project Management Expert

    hace 1 semana

    Xico, México Hsbc A tiempo completo

    **Project and Programme Management Role**HSBC is seeking an experienced professional to deliver successful projects and programmes, driving business growth and prosperity. The Project Manager will be accountable for the delivery of projects, ensuring benefits realization and stakeholder engagement.Key activities include influencing project approach, building...

  • Project Management Director

    hace 3 semanas

    Xico, México Global Payments A tiempo completo

    Project Management DirectorGlobal Payments is seeking a highly experienced Project Management Director to lead our LATAM Project Management Office (PMO). As a key member of our team, you will be responsible for setting and managing expectations with team members and stakeholders, acting as a front of issue resolution and problem solving, and developing...

  • Project Resource Management Specialist

    hace 3 semanas

    Xico, México Icon A tiempo completo

    Project Resource Management Analyst II RoleAt ICON plc, we are seeking a highly skilled Project Resource Management Analyst II to join our Planning and Resource Management (PRM) group. As a key member of our team, you will play a crucial role in ensuring timely and appropriate responses to new and existing business opportunities.ResponsibilitiesPropose staff...

  • Project Management Director

    hace 2 semanas

    Xico, México Global Payments A tiempo completo

    At Global Payments, we're driven by our passion for success and our commitment to delivering best-in-class payment technology and software solutions. As a key member of our team, you'll play a critical role in shaping the future of payments.Key ResponsibilitiesLead the LATAM Project Management Office (PMO) to drive project delivery and business execution.Set...

  • Project Management Administrator

    hace 3 semanas

    Xico, México Oracle A tiempo completo

    Job SummaryWe are seeking a highly motivated and detail-oriented Project Management Administrator to join our team at Oracle.The successful candidate will be responsible for providing administrative support to our project management team, including coordinating tasks, managing schedules, and maintaining accurate records.This is an excellent opportunity for a...

  • Project Management Expert

    hace 1 semana

    Xico, México Hsbc A tiempo completo

    Project Management Role OverviewWe are seeking an experienced Project Manager to join our team at Hsbc, responsible for the successful delivery of projects and ensuring benefits realization. Main Responsibilities:Plan and manage projects effectively, considering delivery constraints, dependencies, and requirements.Monitor project execution, identify risks...

  • Project Management Professional

    hace 3 semanas

    Xico, México Hsbc A tiempo completo

    Project Management Role at HsbcWe are seeking an experienced professional to join our team in the role of Project Management at Hsbc. As a Project Manager, you will be responsible for the successful delivery of projects and ensuring benefits realization.Main Responsibilities:Plan and optimize project delivery to maximize benefits and minimize risk.Develop...

  • Project Management Director

    hace 3 semanas

    Xico, México Global Payments A tiempo completo

    Project Management Director - LATAMAt Global Payments, we're committed to delivering best-in-class payment technology and software solutions. As a Project Management Director - LATAM, you'll play a critical role in leading our LATAM Project Management Office (PMO) and driving project delivery and business execution towards strategic goals.Key...

  • Project Management Engineer

    hace 3 semanas

    Xico, México Thales A tiempo completo

    At Thales, we're shaping the future of digital security. Our solutions help organizations verify identities, grant access, and protect data. We're looking for a skilled Project Management Engineer to join our team in Mexico City.Job SummaryWe're seeking a highly organized and detail-oriented individual to manage the onboarding process for new Fintech...

  • Project Resource Management Analyst II

    hace 3 semanas

    Xico, México Icon A tiempo completo

    At ICON, we're committed to advancing clinical research and improving patient outcomes. As a Project Resource Management Analyst II, you'll play a critical role in ensuring timely and effective responses to new and existing business opportunities.**Key Responsibilities:** Propose staff and provide CVs for potential projects, working closely with functional...

  • Project Coordinator Imaging

    hace 2 semanas

    Xico, México Icon Plc A tiempo completo

    Project Assistant Imaging Role SummaryAt ICON plc, we're committed to fostering an inclusive environment that drives innovation and excellence. We're seeking a skilled Project Assistant Imaging to join our diverse and dynamic team.Key Responsibilities:Assist imaging project managers and teams with scheduling meetings, preparing agendas, and documenting...