Administrative Coordinator

hace 5 horas

Ciudad de México, Ciudad de México NBCUniversal A tiempo completo
Job Title: Administrative Coordinator

About NBCUniversal:

We are a leading global entertainment company that produces and distributes a wide array of films. Our dynamic team is dedicated to pushing creative boundaries and delivering outstanding entertainment worldwide.

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Coordinator to support our Marketing team. The ideal candidate will be responsible for managing calendars, coordinating meetings, and providing administrative support for various projects.

Key Responsibilities:

  • Calendar Management: Efficiently manage executives' calendars, including scheduling, booking, and confirming meetings.
  • Meeting Coordination: Support in planning and executing team meetings, including authorization access for vendors, booking meeting rooms, and preparing virtual connections for all assistants.
  • Documentation Support: Assist in the preparation and organization of documents and materials for project presentations, including gathering information and creating presentation materials.
  • Note-taking: Attend meetings to take accurate notes, track action items, and follow up on deliverables, ensuring accountability and timely progress on projects.
  • Action Item Tracking: Monitor and manage action items from meetings, providing reminders and updates to team members to ensure deadlines are met.
  • Communication: Serve as a liaison between team members and external contacts, handling inquiries with professionalism and confidentiality.
  • Administrative Support: In charge of vendor management process (new vendors set up, POs, payments) & purchase orders generation in SAP for the different Managers.
  • Shipping and Logistics: Coordinate shipping logistics for film materials, working closely with shipping providers to ensure timely delivery to theaters.
  • Warehouse management: Keep the warehouse clean and organized as well as the inventory of items updated.
  • Delivery services and promotional items: In charge of preparing promotional item packages. Coordination with internal services and external delivery suppliers. Request and receipt of promotional items for local providers.

Qualifications:

  • Bachelor's degree or equivalent experience preferred; experience in the entertainment industry is a plus.
  • Proven experience as an administrative assistant or in a similar supportive role, with a strong understanding of office management procedures.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Excellent verbal and written communication skills, with a keen attention to detail.
  • Strong organizational and multitasking abilities, capable of managing competing priorities in a fast-paced environment.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • A proactive attitude and problem-solving mindset.

Working Conditions:

  • This position may require occasional overtime and flexibility based on project demands.
  • The role offers a collaborative work environment, engaging with creative professionals across the organization.

Additional Information:

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access as a result of your disability. You can request reasonable accommodations by emailing .

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