Office Administrator
hace 3 semanas
Job Summary
The Office Manager is responsible for ensuring the efficient and effective operation of Spin Master Mexico's office, including utilities, HVAC, security, cleaning, floor-plan design, and construction. This role requires a customer service mentality towards internal business partners and Spin Master team members.
Key Responsibilities
- Ensure building and office compliance with all required Municipal, State, and Federal Health and Safety legislation and legal requirements.
- Document and communicate all applicable Health and Safety policies, procedures, and legal requirements.
- Develop and implement a 5S and Safety Program consistent with Spin Master values and processes.
- Lead the Joint Health Safety Committee and be an active member of the Fire Brigade and coordinate annual training of earthquake and fire brigades.
- Effectively manage day-to-day communication with the Property Manager and ensure ongoing follow-up to resolve any property management requirements.
- Manage the ongoing relationship with the assigned Cleaning Contractor.
- Perform daily inspection of the Mexico City Office Facilities and monthly inspection of warehouse to address any issues related to cleaning and maintenance.
- Ensure Spin Master Facilities are always secure and safe.
- Manage the relationship with 3rd party security and alarm vendor.
- Manage the programming, inventory, and assignment of security access badges and privileges for all Spin Master Mexico City Office and warehouse employees, temporary employees, and contractors, and disable badge access of terminated employees.
- Verify that cameras and all other peripheral security devices are operational and in proper working order.
- Work closely with finance and procurement of office supplies and coffee and snack services.
- Create Purchase Requisitions for Facilities purchases.
- Support sustainability initiatives and be an active member of the Earth Buddies team.
- Regularly update and manage the following documents: Employee head count, seating charts, and parking chart.
- In-office event management and showroom logistics.
- Act as an on-site resource for the Global IT team.
- Receive and secure IT Equipment and assets. Assist local users and IT with setup and retirement duties.
- Have intermediate to advanced knowledge of MS Office, coupled with experience of accounting software and other web-based applications.
- SAP experience is a plus.
- The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds; able to perform occasional light physical activities (lifting, carrying, bending, climbing, crawling, etc.).
Requirements
- Experience in Facilities and/or Office Management.
- Intermediate to advanced knowledge of MS Office, coupled with experience of accounting software and other web-based applications.
- SAP experience is a plus.
- The ability to perform occasional light physical activities (lifting, carrying, bending, climbing, crawling, etc.).
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