Administrative Assistant

hace 2 semanas


Ciudad de México, Ciudad de México Icon Plc A tiempo completo

At ICON PLC, we're dedicated to accelerating the development of drugs and devices that save lives and improve quality of life. As a global leader in drug development solutions and services, we're seeking a highly organized and detail-oriented Administrative Assistant to join our Project Delivery Senior Leadership Team.

This role offers the opportunity to play a vital role in ensuring the smooth operation of our projects and supporting our dynamic team. Key responsibilities include:

  • Adding leadership assignments into trackers to ensure accurate project management.
  • Updating Excel trackers and pulling data dumps from Tableau to keep project data up-to-date and accessible.
  • Ensuring timely reporting by sending Missing Timesheet reports to the Leadership Team.
  • Keeping stakeholders informed and engaged by sending out Weekly communications with updates.
  • Providing support and taking notes in meetings as needed.
  • Facilitating smooth operations by booking office spaces for leaders as needed and managing expense reporting.
  • Assisting in preparing for Global Calls by managing slide decks for resourcing and providing support as needed.

Additionally, this role will involve various ad-hoc tasks, including coordinating travel arrangements, scheduling VP meetings, managing calendars, and arranging hotel blocks for team travel. If you're a multitasking maestro with a knack for organization and a passion for supporting teams, we encourage you to apply for this exciting opportunity.

As a valued member of our team, you'll benefit from a competitive salary package, comprehensive benefits, and a range of perks. We're committed to providing a workplace free of discrimination and harassment, and we welcome applications from diverse candidates.


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