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The Payroll Operations Specialist will be responsible for executing payroll processes, benefits orders related to payroll, approving and releasing bank deposits, generating GL reports for the BU finance areas, and creating SOX and US GAP reports from the process for compliance purposes. This role will also execute special payroll processes, including Christmas bonus, closure of the savings funds cycle, profit sharing calculation, and support different audits and certification processes related to taxes and from the BU's.
Key Responsibilities- Accomplish all compliance regulations according to Federal & State laws & regulations.
- Interact and submit information to other corporate groups and especially with the local HR Team and Finance areas from the business groups reporting directly to Local Tax Supervisor.
- Execute 100% accurate and on-time payroll calculation for all BU's based on the payroll period.
- Provide feedback to local HR Teams at the locations about payments/deductions requests and from their T&A submissions in every process.
- Ensure accurate and correct loads of information from Workday, inputs for payroll and T&A into Meta4 every payroll process.
- Execute weekly compliance reports to reconcile the payroll calculation.
- Generate weekly disbursement reports to reconcile bank deposits and checks.
- Generate benefits orders related to payroll such food stamps, short-term savings funds every payroll process, ensuring on-time delivery/payment and the correct issue of invoices for the company.
- Generate requests for payments to the BU's finance areas for the payroll benefits vendors such: union, Fonacot, food stamps, and other.
- Perform the monthly tax adjustment and validate the results for the applicable companies.
- Maintain and retain documentation of their payroll execution for compliance purposes.
- Execute out-of-cycle payments and urgent termination payments.
- Provide payroll support, expertise, and guidance for internal/external customer inquiries.
- Research tax laws & regulations on transactional tax issues and regular operations.
- Support Company projects, identify internal GAPS or improvements, and participate actively in the implementation.
- Assist with other projects/programs as necessary.
- Bachelor's degree in accounting, finance, or business preferred.
- 2 years of payroll execution experience.
- Annual technical courses updates, excellent management of Microsoft Excel.
- Strong technical and project skills.
- Good organizational skills.
- Ability to manage multiple concurrent situations and meet deadlines.
- Proven ability to work with a high degree of accuracy and attention to detail.
- Ability to communicate clearly, accurately, and tactfully, both verbally and in writing.
- Technical proficiency with strong analytical and research skills.
- Ability to interface with other departments in a manner that will professionally represent the department.
- Support all the processes in the area, information analysis, database migration, loads of mass movements, reporting, and controls.
- English 85% / other language as a plus.
