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Facilities Operations Supervisor

hace 2 meses

Ciudad de México, Ciudad de México Constellation Brands A tiempo completo

Job Overview

Location
Mexico City, Mexico

Educational Requirements
1. A Bachelor's Degree is essential.
2. Fluency in both English and Spanish is mandatory, with the ability to communicate effectively in both written and verbal forms.

Experience Required
A minimum of 5 years of relevant professional experience is necessary, including at least five years in office management, facilities oversight, and managing vendor relationships for operational support.

Key Competencies

  • Willingness to work in-office at least 4 days a week, as this position primarily requires on-site presence.
  • Proven expertise in vendor management, procurement strategies, and office technology.
  • Demonstrated success in project management, with the ability to inspire and lead a team.
  • Strong background in space management, office relocations, and construction projects, with experience in budget oversight being advantageous.
  • Proficiency in Microsoft Word and Excel (or similar applications) is required.
  • Comfort with technology and the ability to quickly learn new software systems.
  • Strong team-oriented mindset with a focus on service excellence, capable of collaborating with various levels of personnel and external partners. Must handle sensitive information with discretion.
  • Exceptional organizational skills and attention to detail, with the ability to adapt to shifting priorities and meet strict deadlines.
  • Excellent written and verbal communication skills, capable of engaging effectively across all organizational levels.
  • Strong analytical and quantitative abilities, with the capacity to convert data into strategic insights and actionable plans. Independent decision-making and problem-solving skills are essential.
  • High energy and a strong work ethic, with a commitment to delivering quality results.

Role Summary

This position entails overseeing the reception and mailroom operations, managing records retention, and coordinating office supplies and services. The individual will negotiate vendor contracts in collaboration with local procurement, manage emergency plans and security protocols, and serve as the ergonomic expert for the office. Responsibilities also include coding invoices for payment, managing office space planning, and collaborating with US Facilities on real estate and design needs, ensuring smooth operations for a large office environment.

Primary Responsibilities
1. Collaborate with US Facilities and administrative teams to ensure seamless daily operations of the office. Analyze and recommend improvements for office procedures and cost-saving initiatives.
2. Supervise reception activities, ensuring security and efficient visitor management outside of standard hours.
3. Oversee mailroom operations, ensuring timely delivery of incoming and outgoing correspondence.
4. Manage records retention in compliance with corporate policies, leading annual audits and destruction efforts.
5. Coordinate small package shipping, ensuring compliance and tracking savings while resolving service issues.
6. Administer office supplies, ensuring compliance with vendor contracts and maintaining inventory levels.
7. Work with supply chain and legal teams to manage bar inventory in compliance with company policies.
8. Select and oversee vending services, ensuring alignment with employee wellness initiatives.
9. Manage business card and stationery orders, ensuring adherence to corporate standards.
10. Research and manage cleaning services to maintain office cleanliness and hygiene.
11. Assist with video surveillance system maintenance and compliance with security protocols.
12. Issue building security cards and manage access control for the office space.
13. Develop and implement the Corporate Emergency Plan for the office, ensuring employee safety and compliance with regulations.
14. Process invoices and collaborate with finance on vendor management.
15. Support HR in managing the Mother's room and related resources.
16. Provide content for the intranet regarding office updates.
17. Assist HR with seating arrangements for new hires and terminations, coordinating with IT for setup requirements.
18. Manage supplier relationships and integrate local employees into global contracts.
19. Serve as the ergonomic subject matter expert, addressing ergonomic needs and compliance.
20. Assist in preparing and managing the annual budget for office operations, including lease agreements and maintenance costs.
21. Undertake additional responsibilities and special projects as assigned by management.

Job Type
Full-time

Job Area
Facilities

Equal Opportunity Statement

Constellation Brands is dedicated to maintaining a diverse workforce and provides equal employment opportunities to all individuals, regardless of their background or personal characteristics.