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Executive Assistant for Business Operations

hace 2 meses

Ciudad de México, Ciudad de México Select Assistants A tiempo completo

About Us

Select Assistants is a dynamic business services company that provides expert administrative support to entrepreneurs and small businesses. With a strong focus on innovation and customer satisfaction, we are expanding our team to support our growing client base.

Job Summary

We are seeking an experienced Executive Assistant to join our team. The successful candidate will provide high-level administrative support to our CEO and team members, ensuring seamless day-to-day operations and contributing to the growth and success of our company.

Key Responsibilities

  • Work closely with the CEO to prepare and submit government contracting documents, including RFPs and business certifications.
  • Set up and manage CRM systems, including HubSpot, to optimize organizational efficiency.
  • Implement service management software to streamline field, crew, office, and employee operations.
  • Manage contacts, resumes, references, and other essential documents.
  • Handle communication with potential clients and participate in networking activities.
  • Uphold the company's reputation by ensuring meticulous attention to detail in all tasks.
  • Set up a comprehensive phone system, including extensions and professional greetings.
  • Communicate with customers, understanding their needs and ensuring satisfaction.
  • Contribute to the creation of an employee handbook, focusing on PTO and sick leave policies.
  • Compile and organize employee reports.
  • Collaborate with virtual assistants to optimize efficiency in routine tasks.
  • Manage tasks and projects, and maintain proficiency in Asana and Microsoft Planner.

Requirements

  • Prior experience in a similar role as an Executive Assistant or related administrative position.
  • Proficiency in Microsoft 365 apps, including Word, Excel, and Planner.
  • Strong organizational skills and ability to manage multiple tasks efficiently.
  • Proficiency in using CRM tools, with experience in HubSpot being a plus.
  • Familiarity with government bidding processes and diverse business certifications.
  • Excellent written and verbal communication skills.
  • Ability to adapt and learn quickly, especially in government contracting procedures.

Work Schedule

Regular business hours, flexible from 9 AM to 6 PM EST.

Salary

$202.67 per hour.

Expected Hours

40 per week.