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Administrative Assistant

hace 2 meses

Ciudad de México, Ciudad de México International Association Of Amusement Parks A tiempo completo
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and project management support for our Latin American office. The successful candidate will be responsible for managing inboxes, calendars, and databases, as well as supporting the implementation of membership, marketing, and sales strategies.

Key Responsibilities
  • Manage Latin American and membership inboxes
  • Manage Latin American calendar in SharePoint/Outlook
  • Support the Membership & Communications Manager on managing and updating membership and prospect databases
  • Support the implementation of membership, marketing, and sales strategies
  • Support the education manager on education program planning for webinars, conferences, and face-to-face education
  • Assist with education and events registration as needed
  • Assist team members in conducting research studies and reports for the Latin America region
  • Update website content as needed for marketing communications and education programs, products, and services
  • Perform general administrative duties, including scheduling conference calls, assisting with staff travel, preparing expense reports, assembling meeting and events materials, developing presentations, and following up with vendors
IAAPA Attractions Expo Annual Conference and Trade Show Pre-Event
  • Assist with registration details for attendees and exhibitors
  • Assist with members' credentials requests
  • Support on creating and sending letters of invitation and receipts for attendees
Requirements
  • 3-5 years' experience in an administrative position
  • Bachelor's degree required or the equivalent work experience
  • Excellent written and verbal communication skills
  • Multilingual - Spanish, English 100%, and preferably Portuguese
  • Required organizational and customer service skills
  • Proven experience in a fast-paced work environment, managing multiple priorities at the same time
  • Good computer skills (MS, Office 365, Excel, Outlook, Word, PDF, etc.) and website content management system, membership/customer database