Remote - Executive and Marketing Assistant
hace 2 días
Rate:
$15 USD / Hourly
Schedule:
Full Time - EST hours
Overview
We are looking for a dependable and organized Executive Assistant to support the CEO with daily administrative and marketing tasks. The main focus is on email management, calendar coordination, scheduling, and basic task follow-up. This role requires clear communication, consistent responsiveness during working hours, and strong attention to detail. The goal is to help the CEO stay organized and on top of daily priorities without taking on operational or financial responsibilities.
Responsibilities
- Maintain an organized inbox throughout the day
- Draft simple email responses and follow-ups based on CEO direction
- Flag urgent or high priority items for CEO review
- Ensure inbox is cleaned up by the end of each business day
- Manage and update the CEO's calendar
- Schedule meetings with internal and external contacts
- Confirm meeting details and send reminders when needed
- Add preparation or follow-up time to the schedule when instructed
- Organize files and documents in Google Workspace
- Take notes or prepare simple summaries as needed
- Assist with basic data entry and recurring administrative tasks
- Track deadlines and send reminders to keep work on schedule
- Review instructions from the CEO and turn them into tasks in Asana
- Update task status throughout the day
- Share brief end of day updates on progress and priorities
- Flag any blockers or missing information
- Social Media management
- Podcast production support
- YouTube channel management
Qualifications
- Strong written and verbal English communication
- Experience in an administrative or Executive Assistant role
- High attention to detail and strong organizational skills
- Ability to follow instructions clearly and complete tasks on time
- Reliable and responsive during EST business hours
- Proficiency with Google Workspace (Gmail, Calendar, Drive)
- Familiarity with tools like Asana, Slack, and Zoom
- Social media management experience
- Experience working on podcast production desirable
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