FOIA Communications Legal Assistant

hace 2 días

Ciudad de México, Ciudad de México Moaddel Law Firm A tiempo completo
:

Who We Are

Moaddel Law Firm APC is a high volume Los Angeles based Criminal Defense and Immigration firm. Our FOIA team plays a critical role in gathering, reviewing, and tracking government records that directly impact client eligibility and relief options. We depend on detail oriented communicators who can manage requests, follow up with clients, and coordinate efficiently with attorneys and FOIA specialists.

The Opportunity

We are looking for a FOIA Communications Legal Assistant to support our FOIA department with client communication, document collection, case updates, and FOIA request coordination. This role focuses on managing communication related to government record requests, organizing case files, assisting with FOIA scheduling, and supporting high volume workflows to ensure all requests and follow ups are handled promptly.

Work Setup

  • Remote
  • Full time, 40 hours
  • Monday to Friday, 8:30 a.m. to 5:30 p.m. PST
  • Daily interaction with clients, attorneys, and FOIA staff

What You'll Do

  • Conduct intro calls within 24 hours of new FOIA assignments
  • Coordinate FOIA signatures and schedule appointments when needed
  • Create client profiles, send Docketwise invitations, and update spreadsheets
  • Request documents from clients for FOIA processing
  • Review emails, text messages, and customer service chats daily
  • Handle incoming calls related to FOIA matters
  • Organize FOIA case files and track the status of requests
  • Review internal tasks and follow up daily
  • Draft and send closure letters, NCLs, and updates when needed
  • Support attorneys by gathering information required for case analysis
  • Maintain case accuracy in Clio and internal spreadsheets
  • Attend daily meetings and update Phase 4 tasks as required
  • Coordinate preparation for FOIA related appointments or attorney reviews

What We Offer

  • Compensation: 6 USD per hour, overtime eligible
  • Fully remote position
  • Growth opportunities in FOIA and legal support roles
  • Stable long term workflow in a high volume FOIA department

Requirements:

  • At least 2 years of experience in communications, FOIA processing, or high volume client interaction
  • Fully bilingual in English and Spanish
  • Strong organizational and communication skills
  • Experience handling FOIA requests strongly preferred
  • Ability to manage large workloads with accuracy
  • Comfortable using software tools such as Clio, Docketwise, RingCentral, Google Suite
  • A dependable laptop or desktop (8GB RAM minimum, Core i5 or higher) paired with a stable 10 Mbps connection to ensure smooth performance

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