PMO - Planning Specialist

A fully competent project management professional who has a broad understanding of solutions and industry best practices. This first-level project management position provides consistent creative and high quality solution leadership ensuring project quality and timely delivery within budget to the customer's satisfaction.

Job Description

Oracle leads the Business Applications and Technology market with a wide range of the largest corporations and governments in the world to mid-size nimble organizations using our market leading products. 

Oracle has a track record for employing and developing the very best people in the industry. We invest generously in employee development training and technical resources. 

Oracle Consulting (OC) is Oracle's own consulting organization and has an extremely high profile with Oracle customers. We understand and analyses our customers' business and IT problems and opportunities, then provide the best Oracle solutions. Cloud Applications and Technology consultants act as trusted advisors for customers and do whatever it takes to deliver solutions that meet their business and value objectives.

We are ambassadors to our customers both to create the right relationship and trust from the customers and to deliver high quality projects, services and advice. Our skills and capabilities are the key to answer the How and Who for our customers journey and hence Oracle Consulting is Oracle Corporations most important asset.

We are seeking a dedicated individual to join our team as a Planning Specialist, driven by a commitment to continuous improvement and possessing a strong background in project management. As a highly competent project management professional, you should have a broad understanding of industry-based business solutions and industry-standard methodologies.

As a Planning Specialist, you will work directly on the projects with the Project Manager in the development of the main assets of management and control of the project: PMP, schedule/S-Curve, status, risk & issues, steering committees, monitoring reports and/or everything related to the planning of activities (Testing, cutover, transition, etc.).

In this dynamic role, strong leadership and communication skills are essential for success as well proficiency in MS Project, along with exceptional organizational abilities and the capacity to thrive under pressure. If you are passionate about driving excellence in project management and have the skills to lead and inspire teams to achieve outstanding results, we encourage you to apply.

Responsibilities:

• Develop, maintain, and update detailed project schedules/S-Curve and PMP.
• Provide all tasks related Bid Transition and project startup as PMO Checklist was completed and compliance.
• Collaborate with Project Managers (PMs) to integrate their inputs and reflect accurate project milestones and deliverables.
• Track project progress, identify variances, and provide early warnings on potential delays or risks.
• Perform schedule analysis, including critical path, dependency checks, and MS Project resource allocation, to optimize project timelines and ensure feasibility.
• Partner with the PMO Core team to assess project risks and devise mitigation strategies for at-risk projects.
• Prepare and present schedule performance reports to Heads and key stakeholders, offering insights into timeline adherence and project progress.
• Ensure proper documentation and archiving of schedules and related changes to maintain a comprehensive project record.
• Serve as a key contact for all schedule-related inquiries, providing guidance and resolution to PMs on scheduling conflicts or issues.
• Supports and advises PM in resolving complex client escalations and escalates to PMO Planning Lead when necessary and anticipate potential problems and address them before they escalate.
• Manages the quality of the MS project, Status Report and the project risk analysis,
• Actively participates in the quality management of on-time project delivery.
• Ensure proper use and management of project assets and adherence to company policies regarding asset utilization
• Record, analyze, and follow up on identified project risks.
• Assist PM on Bid Transition and create TCM Collaboration Portal, IPAP and Jira.
• Monitor the progress status of implementation projects, the project deliverables, and periodically provide visibility of this to the Program Management
• Monitor the progress status of implementation projects, the project deliverables, and periodically provide visibility of this to the Program Management
• Establish and maintain relationships with PMO clients.
• Plan governance model meetings and support the PM in generating associated presentations. 
• Ensure the use of appropriate and unified project management assets in LAD. 
• Support the PM in the different subplans within the project (Testing, cutover, transition, etc.).
• Creating a comfortable and trusting environment for the client

Requirements:

• 6+ years of experience relevant to this position, including 4+ years of project or direct line management experience.
• Demonstrated ability to follow solid project management principles and successfully manage projects of increasing complexity.
• Leadership skills, with the ability to develop executive-level relationships and effectively influence and negotiate with internal stakeholders.
• Excellent communication skills to coordinate with team members in a cross-organizational environment and strong business writing skills for effective documentation.
• Expert in MS Project.
• Proficiency in risk management and extensive experience in developing, implementing, and running high-complexity Portfolio, Program, and Project Management processes.
• Proficiency in analytical abilities and experience in quantitative project management, for critical evaluation of project processes.
• Proficiency in Microsoft Office Product and expertise in Jira.
• Product, technology, or industry expertise relevant to the portfolio focus, with strong Oracle product knowledge preferred.
• Preferably degree-educated (or equivalent relevant experience) with experience working in project teams.
• Holds PMP accreditation or equivalent qualification, and Scrum Master Certification may be advantageous.
• Good interpersonal and multitasking skills, with a professional, supportive, diplomatic, flexible, and responsible demeanor.
• Advanced English proficiency required, and basic Portuguese skills may be advantageous.

Career Level - IC3