Executive Assistant

hace 2 semanas

San Pedro Garza García, Nuevo León, México Nemak A tiempo completo

Objective

Provide support to the Plant Manager in managing and optimizing schedules, expense control, consolidation and validation of reports/presentations, as well as coordinating activities and following up on key tasks to ensure daily operations are aligned with defined strategy and objectives.

Main Responsibilities

  • Schedule meetings and manage the Plant Manager's calendar.
  • Track assignments and agreements resulting from meetings attended by the Plant Manager.
  • Consolidate information for ORM presentations and monthly communications.
  • Prepare and deliver the Plant Scorecard report.
  • Generate Operations Dashboard reports and send weekly Action Plan updates (validate indicators with relevant areas).
  • Process invoices and follow up on supplier payments.
  • Create purchase orders for office supplies or materials for coffee breaks during visits.
  • Manage collection and transportation of mail, materials, or personnel between sites, optimizing costs.
  • Support 5S audits in administrative areas.
  • Assist in coordinating and monitoring administrative aspects of projects and initiatives, ensuring proper documentation and logistics.
  • Facilitate communication and coordination between executive areas and the Plant Manager, aligning priorities and information flow.
  • Prepare documentation, presentations, and reports aligned with organizational messaging.
  • Coordinate daily operational agenda activities, visits, and follow up on administrative tasks.

Position Requirements

  • Bachelor's degree in business administration or related fields.
  • Technical Competences: Proficiency in MS Office, SharePoint, SRM, CONCUR, Zoom.
  • Skills: Strong organizational and time management skills, experience with supplier payments, quotations, event logistics, travel itineraries (cost optimization), customer service, effective communication and presentation skills.
  • Experience: Executive Assistant: 2 years (required).
  • Languages: Intermediate to advanced English proficiency.
  • Soft Competences: Effective communication, organization, attention to detail, teamwork.

  • Executive Assistant

    hace 3 días

    San Pedro Garza García, Nuevo León, México Jambrina CPA A tiempo completo

    We are seeking a committed and detail-oriented Administrative Assistant to provide high-level support to our executive team while ensuring excellent client service and smooth daily operations. This role requires someone who demonstrates persistence in their work, strong commitment to the company, and dedication to client satisfaction. Beyond assisting...

  • Executive Assistant

    hace 3 semanas

    San Pedro Garza García, México Recrew A tiempo completo

    We're looking for an **Executive Assistant** with strong responsibility and problem-solving skills.**Requirements**:- **Conversational English**:- High **availability**, **proactivity**, **tolerance**, and **adaptability****Responsibilities**- Provide **personal and professional support** to the owner (household and office tasks)- Organize and book **travel...

  • Bilingual Office Assistant

    hace 3 semanas

    San Pedro Garza García, México Taltere A tiempo completo

    **Bilingual Office Assistant.****Requirements**:- BSC in Business Administration, Accounting or related field.- 3 yoe in a similar position as Administrative Assistant, Office Assistant, Executive Assistant.- Bilingual in English and Spanish communication (written/oral)- Experience in Administrative software such as Aspel, SAE, Odoo, Oracle **is a...

  • Executive Assistant

    hace 3 semanas

    Cabo San Lucas, México THE VILLA GROUP LOS CABOS A tiempo completo

    Buscamos **Executive Assistant** para incorporarse a nuestro equipo en **The Villa Group Los Cabos.**En esta posición, serás el enlace clave entre el equipo directivo y los clientes, facilitando una comunicación fluida y eficiente.Tu rol principal será apoyar en la gestión administrativa, financiera asegurando la precisión y puntualidad en todos los...

  • Bilingual Executive Assistant

    hace 2 semanas

    San Miguel de Allende, México Catena A tiempo completo

    **About Catena**:**About the job**:**Role**:Executive Assistant - Property Management Associate**Work schedule**: Full Time | 40 hours per week | Wednesday to Sunday | 10:00 AM - 6:00 PM EST | Client follows Eastern Standard Time**Salary Range**:US$1,300.00 USD per month (can go higher)As a Executive Assistant - Property Management Associate, you will play a...

  • Bilingual Executive Assistant

    hace 2 semanas

    San Miguel de Allende, México Catena A tiempo completo

    **About Catena**: **About the job**: **Role**:Executive Assistant - Property Management Associate **Work schedule**: Full Time | 40 hours per week | Wednesday to Sunday | 10:00 AM - 6:00 PM EST | Client follows Eastern Standard Time **Salary Range**:US$1,300.00 USD per month (can go higher) As a Executive Assistant - Property Management Associate, you will...

  • Executive Administrative Assistant

    hace 1 semana

    San Nicolás de los Garza, México PepsiCo A tiempo completo

    Overview:**We Are PepsiCo**Join PepsiCo and Dare for Better! We are the perfect place for curious people, thinkers and change agents. From leadership to front lines, we're excited about the future and working together to make the world a better place.Being part of PepsiCo means being part of one of the largest food and beverage companies in the world, with...

  • Bilingual Executive Assistant

    hace 2 semanas

    San Miguel de Allende, México Catena A tiempo completo

    **About Catena**:**About the job**:**Role**:Executive Assistant - Property Management Associate**Work schedule**: Full Time | 40 hours per week | Wednesday to Sunday | 10:00 AM - 6:00 PM EST | Client follows Eastern Standard Time**Salary Range**:US$1,300.00 USD per month (can go higher)As a Executive Assistant - Property Management Associate, you will play a...

  • Bilingual Executive Assistant

    hace 2 semanas

    San Miguel de Allende, México Catena A tiempo completo

    **About Catena**: **About the job**: **Role**:Executive Assistant - Property Management Associate **Work schedule**: Full Time | 40 hours per week | Wednesday to Sunday | 10:00 AM - 6:00 PM EST | Client follows Eastern Standard Time **Salary Range**:US$1,300.00 USD per month (can go higher) As a Executive Assistant - Property Management Associate, you will...

  • Sr Administrative Assistant

    hace 2 semanas

    San Pedro Garza García, México Steelcase A tiempo completo

    We are hiring a **Sr Administrative Assistant** to join our dynamic team at Steelcase. In this role, you will play a crucial part in supporting our executives and ensuring the smooth operation of our administrative processes. **What You Will Be Doing**: - Responsible for confidential and time sensitive material. - Familiar with a variety of the field's...

  • Executive Assistant

    hace 4 semanas

    San Andrés Cholula, México Collective Intelligence A tiempo completo

    **Executive Assistant - CI Group****Company Overview**:CI Group, a media and advertising company based in NYC, specializes in large-scale, high-profile projects, including the renowned CIBook, a 100-year cultural time capsule project. As we build CI Group from the ground up, we’re seeking an Executive Assistant who’s organized, persuasive, and...