Operations Specialist

hace 2 semanas

Desde casa, México Tele-Help LLC A tiempo completo

Must Speak and write advance english

Must Have specific experience in all areas

Full-Time | Approx. MX$15, ,000 depending on experience

About the Role

We are seeking a highly organized, proactive Operational Assistant to support both an AI advisory business and a professional speaking practice. This role combines administrative support, client coordination, research, travel management, and light marketing tasks. Ideal candidates excel at multitasking, communication, and maintaining smooth daily operations.

You'll manage calendars, help prepare proposals and contracts, coordinate travel, handle light bookkeeping, and assist with social media and general marketing support.

Responsibilities

Task & Workflow Management

  • Track and manage tasks, deadlines, and daily operations across two business areas.
  • Follow up with clients and ensure all action items are completed on time.
  • Prepare standard contracts, proposals, and documentation.

Client & Administrative Support

  • Manage email communication, scheduling, and client follow-ups.
  • Organize business information, files, and records.
  • Conduct research related to clients, industries, and speaking opportunities.

Travel & Calendar Coordination

  • Coordinate travel, accommodations, itineraries, and schedules.
  • Maintain calendar accuracy and manage time-sensitive engagements.

Light Bookkeeping

  • Assist with expense categorization, invoice tracking, and basic recordkeeping using QuickBooks Online.

Marketing Support

  • Assist with basic marketing tasks, including social media content coordination.
  • Create simple visual materials using Canva or PowerPoint.

Qualifications

  • Experience in executive assistant duties, administration, marketing support, or bookkeeping.
  • C2-level English proficiency (written and spoken).
  • Strong command of:
  • Microsoft Office
  • PowerPoint
  • Canva
  • QuickBooks Online
  • Ability to work independently and manage multiple priorities.
  • Highly organized, detail-oriented, and proactive.
  • Comfortable adopting new tools; AI familiarity is a plus.
  • Must be available to work aligned with Pacific Time (PT).

Preferred Skills

  • Experience supporting founders, executives, or consulting/speaking professionals.
  • Comfort working in a fast-paced, evolving environment.
  • Ability to proactively identify needs and recommend improvements.
  • Demonstrated ability to coordinate across multiple business areas.

Job Type: Full-time

Pay: $15, $17,000.00 per month

Experience:

  • Operations Specialist: 1 year (Required)
  • Bookkeeping: 1 year (Required)
  • Executive Assistance : 1 year (Required)

Language:

  • English (Required)

Work Location: Remote

  • Sales Operations Specialist

    hace 3 semanas

    Desde casa, México TaxDome A tiempo completo

    **Sales Operations Specialist**TaxDome is the #1 practice management platform for accounting firms in the US - we have grown over 100X in the last 5 years and serve tens of thousands of businesses globally with millions of end-clients.**About the team**:- We are a US-based SAAS firm targeting the accounting industry. In other words, we use technology to...

  • Business Operations Specialist

    hace 2 semanas

    Desde casa, México Inviso A tiempo completo

    Business Operations Specialist - English Fluent Remote / Full Time We are seeking a detail-oriented Operations Specialist with PM skills to join our team. This role is vital in managing smooth and impactful execution of both internal and customer-facing processes by ensuring clear communication among internal teams and stakeholders and thoroughly...

  • Sales Operations Specialist

    hace 7 días

    Desde casa, México TaxDome A tiempo completo

    **Sales Operations Specialist**TaxDome is the #1 practice management platform for accounting firms in the US - we have grown over 100X in the last 5 years and serve tens of thousands of businesses globally with millions of end-clients.**About the team**:- We are a US-based SAAS firm targeting the accounting industry. In other words, we use technology to...

  • Operations Support Specialist

    hace 2 semanas

    Desde casa, México Detail Cleaning Services A tiempo completo

    Operations Support Specialist - Be the Backbone of a Fast-Growing, Purpose-Driven Company**Summary**:Detail Cleaning Services is on a mission to **enhance lives one cleaning at a time** and we’re looking for an **Operations Support Specialist** to help us grow that impact from behind the scenes. This is a dynamic, multi-faceted support role where...

  • Sales Operations Specialist

    hace 2 semanas

    Desde casa, México TaxDome A tiempo completo

    **Sales Operations Specialist**TaxDome is the #1 practice management platform for accounting firms in the US - we have grown over 100X in the last 5 years and serve tens of thousands of businesses globally with millions of end-clients.**About the team**:- We are a US-based SAAS firm targeting the accounting industry. In other words, we use technology to...

  • Operations Specialist

    hace 7 días

    Desde casa, México Intellect A tiempo completo

    As an Operations Specialist, you will be an integral part of the Strategic Wellness Advisory Team and responsible for the operational success of our mental health benefits platform to our key strategic and large client accounts.- Client Engagement- Lead the coordination and management of the operational set-up and requests for client delivery (i.e. onsite...

  • Marketing Operations Specialist

    hace 2 semanas

    Desde casa, México RocketLevel A tiempo completo

    **Resumen del Puesto**:El Marketing Operations Specialist se encarga del correcto funcionamiento de los sistemas, herramientas y procesos de marketing para optimizar la generación de prospectos y el rendimiento de las campañas. **Este puesto requiere inglés fluido**y se centra en la gestión de plataformas de automatización, integración de CRM y...

  • Operations Support Specialist

    hace 4 días

    Desde casa, México Detail Cleaning Services A tiempo completo

    Operations Support Specialist – Be the Backbone of a Fast-Growing, Purpose-Driven CompanyThis work requires urgency, accuracy, empathy, and discipline. You'll support technicians, help customers, solve problems fast, and keep operations moving even when the day gets messy.If you're looking for a simple desk job, this isn't it. If you want impact, growth,...

  • Sales Operations Support Specialist

    hace 3 semanas

    Desde casa, México Regroup Mass Notification A tiempo completo

    Regroup Mass Notification — a global company with headquarters in Dallas — is growing! We currently have openings for a Sales Operations Support Specialist. Regroup believes in working with talented yet humble people who care about our core mission: Keeping communities and organizations safe and informed.This is an entry-level position, reporting to the...

  • Operations Specialist

    hace 1 semana

    Desde casa, México Qualifinds A tiempo completo

    **Objetivo del puesto**:El Operations Specialist será el encargado de facilitar la coordinación de los procesos entre los diferentes usuarios de Qualifinds con el objetivo de asegurar su felicidad y buena experiência y al mismo tiempo que los procesos sean eficientes.Si eres una persona con muchísima atención al detalle, eres capaz de realizar varias...