Administration Manager

hace 7 días

Ciudad de México, Ciudad de México Voices Unveiled A tiempo completo

Position:

Administration Manager

Reports to:

Executive Director

Employment Type:

Part-time, Remote

Position Overview

The Administration Manager plays a central role in ensuring the smooth and efficient operation of Voices Unveiled. This position provides high-level administrative, communications, and organisational support across the
organization
, contributing to program delivery, donor stewardship, and online presence. The role requires excellent attention to detail, strong communication skills, and the ability to work independently in a fast-paced and sensitive environment, often managing multiple tasks, priorities, and deadlines.
Our team operates internationally and is fully remote, requiring strong self-management and virtual collaboration skills.

Skills & Experience

  • Strong organizational

and time-management skills, with the ability to prioritise competing deadlines.
- Excellent written and verbal communication skills.
- Ability to work independently and take initiative.
- Ability to work collaboratively in a team environment.
- High attention to detail and strong digital literacy.
- Experience with tools and systems such as Google Workspace, Canva, Wordpress, Mailchimp and social media platforms.
- Experience in the nonprofit sector (preferred).
- Ability to handle sensitive information with total confidentiality.
- 2 + years experience in a similar role.

Personal Attributes

  • Highly reliable, responsive, and proactive.
  • Values-aligned with Voices Unveiled's mission of supporting women and girls in Afghanistan.
  • Able to work with a small, remote team across time zones.
  • Respectful of privacy, security, and safeguarding protocols.
  • Strong leadership skills, while assisting and supporting executive director.

Key Responsibilities:

Administrative & Communication Support

  • Manage schedules, virtual meetings, documents, and basic record-keeping.
  • Monitor and respond to communications; draft and edit emails and materials as needed.

Fundraising & Donor Support

  • Maintain donor and volunteer databases.
  • Support donor stewardship, grant preparation, and fundraising campaign tracking.

Social Media & Website Assistance

  • Help create content for social media platforms.
  • Support updates to the organization's website and program information.

Program & Course Support

  • Assist with student inquiries, enrollment processes, and application workflows.
  • Coordinate course logistics, materials, attendance tracking, and instructor support.

Intern & Volunteer Coordination

  • Provide day-to-day guidance to administrative interns and help manage their workflow.
  • Support onboarding for volunteers, ensuring clarity and preparedness.

General Team Support

  • Assist various teams with administrative tasks, research, and organizational projects.
  • Contribute to maintaining an efficient, positive, and well-organized work environment.

We understand that candidates may not have experience in every area. If you are organized, values-aligned, and excited about supporting our mission, we would love to hear from you.

If you'd like to apply, please email your resume, a cover letter to with the subject line: "Administration Manager Application."

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