Office Administrator

Company Overview:

If a culture of excellence, innovation and ownership is what you're searching for, consider putting your experience in motion at Flowserve. As an individual contributor, or as a leader of people, your enterprise mindset will ensure Flowserve's position as the global standard in comprehensive flow control solutions. Here, your opportunity for professional development and industry leading rewards will be supported by our foundational commitments to the values of people first, integrity and safety. Thinking beyond opportunity and reward, at Flowserve, we are inspired by working together to create extraordinary flow control solutions to make the world better for everyone

Job summary:

The Office Administrator serves as the backbone of our office operations, ensuring that all daily functions run smoothly and efficiently. This role requires a multifaceted skill set, combining organizational abilities, interpersonal skills, and attention to detail. The primary responsibilities include managing office supplies, coordinating schedules, handling correspondence, and providing general administrative support to maintain a well-organized and productive work environment.

Responsibilities

• Supervising reception and security service of the office area
• Coordinate facility ticketing system
• Assessing and planning the purchasing needs
• Handling SAP system in basic level
• Handling the receiving process
• Authorized person to handle external, internal business mailing and consignments
• Responsible for facility managed company assets handover/takeover/maintenance
• Responsible for organizing and supporting local colleagues' travels
• Support On/offboarding process
• Prepare goody bags and entry badges for onboarding days
• In person support on on/offboarding days
• Handling the inventory control and storage
• Administrative Assistant to the Site Lead
• Support local events
• Plants care and building decoration
• Working on continuous process improvements
• Manage fleet operations (vehicle administration, maintenance, and coordination with service providers)
• Coordinate maintenance and repair works in the office, ensuring timely execution and quality service
• Oversee cleaning services to ensure a high standard of office hygiene and tidiness
• HSE coordinator role
• Update monthly workhours reports
• HSE system/observations handling
• Part of the HSE Committee Team
• First point of contact as a HSE coordinator
• Responsible for safety duties

Requirements

• 3-5 years of relevant experience as Office Administrator or Facility Administrator
• BA degree in any field (or ongoing university studies)
• Excellent verbal and written communication skills in English and Spanish
• User-level Microsoft Office – Excel, Word, Power Point, Outlook – knowledge
• Strong stakeholder management and communication skills
• Ability to work independently and take ownership of tasks
• Strong organizational and coordination skills
• Ability to multitask and prioritize tasks effectively
• Customer-focused mindset
• Problem-solving and proactive attitude

Flowserve is a world-leading manufacturer and aftermarket service provider of comprehensive flow control systems. Join a company whose people are committed to building a more sustainable future to make the world better for everyone. With 16,000+ employees in 50+ countries, we combine our global reach with local presence. Our team challenges themselves to approach each situation with ingenuity and creativity to help provide our customers with the most innovative flow control products and services. We support 10,000+ customers worldwide, creating products to meet the needs of our customers who are supplying energy, fresh water, pharmaceuticals and other essentials to consumers, businesses and governments globally. We invite you to put your talents and career in motion at Flowserve.

Req ID : R-17446

Job Family Group : Logistics

Job Family : LO Coordinator

EOE including Disability/Protected Veterans. Flowserve will also not discriminate against an applicant or employee for inquiring about, discussing or disclosing their pay or, in certain circumstances, the pay of their co-workers. Pay Transparency Nondiscrimination Provision

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access as result of your disability. You can request a reasonable accommodation by sending an email to In order to quickly respond to your request, please use the words "Accommodation Request" as your subject line of your email. For more information, read the Accessibility Process.