Sr Operations Coordinator

**Requisition ID**: req39560

**Job Title**:Sr Operations Coordinator

**Sector**:Operations

**Employment Category**: Regular

**Employment Type**: Full-Time

**Open to Expatriates**: No

**Location**: Mexico City, Mexico

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home

**Job overview**

Reporting to the Country Director and serving as a member of the Senior Management Team (SMT), the Operations Sr. Coordinator is responsible for leading and managing the operations teams in Mexico, ensuring they are fit-for-purpose and respond to the needs of IRC’s programs. The OPERATIONS SR. COORDINATOR is expected to contribute to high levels of teamwork and inter-departmental and cross-sectoral collaboration. Through her/his leadership, operations teams will be supportive of program delivery, results-driven and guided by data analysis, problem identification and problem-solving.

This position supervises the Field Coordinators, Supply Chain Manager, Operations Officers, Logistic Assistants and North/Centre Field Support Areas and IT when applicable. OPERATIONS SR. COORDINATOR will have close working relations with the Deputy Director Finance, Deputy Director Programs as well as Headquarters and region-based staff.

**Key responsibilities**:
**1.**
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**Management, Coordination and Leadership**
- Actively contribute to and participate in management and leadership platforms such as the country leadership team and the senior management team.
- Work closely with the Country Director and other members of the SMT to ensure that a strong partnership is developed and maintained between Operations and Security; Programs; Finance and HR teams at both the Country and Field levels
- Be a champion for the implementation of the strategy and ensure quality and meaningful participation of operations teams in strategy related activities.
- Lead the development and revision of program support and operational policies, procedures, and systems
- Lead cross-departmental risk identification, and mitigation actions that align with organizational and regional risk-management initiatives.
- In partnership with the Security and Access staff, ensure that field offices adhere to the security SoPs and country security management plans.
- Oversee and coordinate the functioning of the Mexico City Office
- Authorized Budget Holder for certain locations (D4).

**2.**
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**Programs Support, Strategy and Business Development**
- Work with CD and DDP to identify opportunities for program expansion and support development of funding proposals.
- Work with the CD and DDP on the Country Program Strategic Planning process.
- Provide added support to program coordinators as required.
- Ensure all new proposals have received thorough Operations review and appropriate operations platform is maintained
- Contribute to the operating budget and strategic planning; ensure grant burn rates are met as per the spending and procurement plans.

**3.**
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**Supply Chain &Administration**
- Supply chain staff work effectively with other departments to improve planning such as procurement and distribution planning and a rational resource utilization
- Ensure supply chain processes are fully compliant with IRC policies and donor regulations.
- Undertake periodic national system reviews of procurement, asset, warehouse/inventory, suppliers and vendor contracts and communication systems to identify areas for improvement and compliance with IRC global systems.
- Provide support to all field and program teams to ensure all field offices are functioning efficiently and transparently and in compliance with IRC procurement guidelines.
- Review key/routine reports, (Supply Chain Monthly Reports, BvA tool, Procurement and Distribution plans, Closed grant and expired inventories) and provide feedback and recommendations to mitigate any potential risk.
- In partnership with Global Supply Chain team ensure that compliance risk in the supply chain processes is analyzed and implement internal and external audit corrective action plans and ensure that all supply chain are conducted in ethical manners.
- Review departmental key performance indicators and take appropriate action support in achieving the set objectives.
- Support implementation of Integra related to Procurement.

**4.**
***
**Information Communications Technology**
- Champion and provide leadership for the smooth roll out and u